Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Leeds
Purchasing Office, 1-3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
UK
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.uk
NUTS: UKE42
Internet address(es)
Main address: www.leeds.ac.uk
Address of the buyer profile: www.leeds.ac.uk/purchasing
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fundraising Services
Reference number: 3529
II.1.2) Main CPV code
79342100
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Leeds has appointed a supplier to provide fundraising services to support its Footsteps Fund regular giving programme.
This tender is closed.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
The University of Leeds has appointed a supplier to provide fundraising services to support its Footsteps Fund regular giving programme. The University has an active alumni base of over 260 000. Since 2004, the footstep fund generated around 6 000 000 GBP from around 15 000 alumni donors.
The Footsteps Fund is the vehicle for low to mid-level giving to the University’s Making a World of Difference Campaign (which is on target to raise 100 000 000 GBP by 2020), generating c.10 % of the overall total, but more than 95 % of the donors. Last year the Footsteps Fund raised over 620 000 GBP via direct mail, telephone appeals, crowdfunding and leadership giving.
As the programme matures we are coming to the end of a period of rapid growth and are reviewing and consolidating our activity. In particular we are exploring how we strengthen our retention strategies, better integrate channels and develop a separate acquisition strategy.
The successful agency will have experience of producing successful multi-channel fundraising appeals that retain, develop and acquire new donors and meet income targets.
The successful agency will provide fundraising creative services and manage associated data, print production and postage services relationships and processes — including briefing suppliers, managing timescales, and coordinating proofs, etc. They will provide some targeting advice, especially for acquisition mailings.
Furthermore they will share our vision, challenge and question us, make suggestions and work together with us to make the programme fulfil its potential both for the University and our alumni community.
The initial contract term will be 2 years with options to extend for a further 3 years subject to annual review.
This tender is closed.
II.2.5) Award criteria
Quality criterion: Quality of approach and methodology
/ Weighting: 60
Quality criterion: Quality of proposed resource
/ Weighting: 30
Cost criterion: Bids received within stated budget and added value
/ Weighting: 10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 102-246551
Section V: Award of contract
Contract No: 3529
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/10/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DMS (HH Direct Marketing Ltd)
Montpellier Drive
Gloucestershire
GL50 1TA
UK
Telephone: +44 1133434855
NUTS: UKK13
Internet address(es)
URL: www.dmsagency.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=440767877
GO Reference: GO-20191022-PRO-15498920
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 1133434855
Internet address(es)
URL: http://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
University of Leeds
Woodhouse Lane
Leeds
LS2 9JZ
UK
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.uk
Internet address(es)
URL: www.leeds.ac.uk/purchasing
VI.4.4) Service from which information about the review procedure may be obtained
University of Leeds
Purchasing Office, 1-3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
UK
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.uk
Internet address(es)
URL: www.leeds.ac.uk/purchasing
VI.5) Date of dispatch of this notice
22/10/2019