Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Knowsley Housing Trust
Lakeview, Kings Business Park
Prescot
L34 1PJ
UK
Contact person: Mr Mike Munro
E-mail: tenders@cirruspurchasing.co.uk
NUTS: UKD
Internet address(es)
Main address: https://www.firstark.com/
Address of the buyer profile: https://www.firstark.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=1f15178e-4ff6-e911-80fa-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=1f15178e-4ff6-e911-80fa-005056b64545
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Flexible Rental Vehicle Hire Contract
Reference number: DN443599
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Knowsley Housing Trust (KHT) is seeking bids from suppliers to provide the supply of commercial vehicles on a flexible rental basis, to replace a number of vehicles currently used by the in-house maintenance team.
The outcome of the tender process will be a single contract with one supplier. The contract will be for 4 years and the anticipated commencement date is estimated to be during December 2019.
This procurement exercise is being led by KHT for itself and on behalf of the other members of the First Ark Group and references in this document to KHT/First Ark/the Group should be construed accordingly. Please see the tender documents for further information on the services required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50110000
34136000
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
All vehicles are likely to be delivered within the Knowsley area, however First Ark reserve the right to request deliveries of vehicles to locations within North West England.
II.2.4) Description of the procurement
KHT are seeking bids from suppliers to provide the supply of commercial vehicles on a flexible rental basis, to replace a number of vehicles currently used by the in-house maintenance team.
Specifications of vehicles anticipated from contract commencement and the quantities can be found in the supporting information section of the tender. The list of vehicles anticipated from contract commencement will form the basis of the cost submission spreadsheet, however due to operational requirements this list may vary post tender and throughout the life of the contract.
The outcome of the tender process will be a single contract with one supplier. The contract will be for 4 years and the anticipated commencement date is estimated to be during December 2019.
Services initially required under the contract are expected to include the supply of approximately 37 vehicles with the majority of vehicles expected to be delivered in April 2020. Expected annual mileage per vehicle is approximately 10 000 miles.
Suppliers must have the ability to manage and fulfil routine and non-routine maintenance of the vehicles (including unlimited tyres). Maintenance requirements can be found in the Supporting Information section of the tender.
First Ark operate primarily in the borough of Knowsley, however maintenance services may be required throughout North West England and surrounding areas as appropriate to meet the operational needs of the business. All vehicles are likely to be delivered within the Knowsley area, however First Ark reserve the right to request deliveries of vehicles to locations within North West England.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Any supplier may be disqualified who has been convicted of any of the mandatory exclusions detailed in Regulation 57 (1) of The Public Contracts Regulations 2015.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/12/2019
Local time: 12:05
Information about authorised persons and opening procedure:
KHT staff members and their authorised agents only.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months dependent on the ongoing needs of Knowsley Housing Trust.
VI.3) Additional information
Tender submissions must be submitted through the First Ark eTender system, Proactis, only.
The contract will be available to the following, such that each of the following will be entitled to purchase goods/services from the successful service providers at the discretion of First Ark Group:
— First Ark Group and all subsidiary undertakings of First Ark both current and future,
— all parts of any current or future group structure of which First Ark is, or may become, a part
— any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the First Ark participates from time to time (whether as a shareholder, member or otherwise), and are permitted by First Ark to make particular purchases from the service provider from time to time for ease of reference, the term ‘client’ is used in a number of places in this tender to refer to KHT, Vivark and the other members of the First Ark Group.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers. Appeals can be directly raised via the contact points detailed in Section VI.4.1) of this contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
28/10/2019