Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Tees, Esk and Wear Valleys NHS Foundation Trust
West Park Hospital, Edward Pease Way
Darlington
DL2 2TS
UK
Contact person: Kenneth Tench
E-mail: k.tench@nhs.net
NUTS: UKC13
Internet address(es)
Main address: https://www.tewv.nhs.net
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.wardhadaway.com/procurement-competition-tewv-restaurant-hospitality/
Additional information can be obtained from another address:
Ward Hadaway
Sandgate House, 102 Quayside
Newcastle upon Tyne
NE1 3DX
UK
Contact person: Laura Rostron
E-mail: laura.rostron@wardhadaway.com
NUTS: UKC22
Internet address(es)
Main address: https://www.wardhadaway.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Restaurant and Hospitality Service Procurement
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
Restaurant, hospitality and vending machine services to be provided to Trust staff, patients and visitors, at Roseberry Park Hospital in Middlesbrough, an NHS hospital specialising in mental health and children's learning disabilities services. The Trust's current contract with its incumbent service provider for restaurant and hospitality services is due to expire in March 2021.
The Trust intends to select a service provider to provide restaurant and hospitality services from 1 April 2021.
The restaurant service will operate from a Trust café-style facility, as a minimum during certain core hours. The hospitality service will be provided as required by the Trust. A stocked vending service is required to be made available at all times.
Patient catering is not within the scope of the contract.
II.1.5) Estimated total value
Value excluding VAT:
720 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55300000
55310000
55320000
55321000
55322000
55330000
55510000
55521200
55523000
42933000
42933300
II.2.3) Place of performance
NUTS code:
UKC12
Main site or place of performance:
Roseberry Park Hospital, Marton Road, Middlesbrough, TS4 3AF.
II.2.4) Description of the procurement
Restaurant, hospitality and vending machine services to be provided to Trust staff, patients and visitors, at Roseberry Park Hospital in Middlesbrough, an NHS hospital specialising in mental health and children's learning disabilities services. The restaurant service will operate from a Trust café-style facility, as a minimum, during certain core hours. The hospitality service will be provided as required by the Trust. A stocked vending service is required to be made available at all times. Patient catering is not within the scope of the contract.
The contract term is expected to be 5 years from 1 April 2021, with an option for extension by the Trust for up to a total of 7 years.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 are likely to apply.
The stated estimated value of the contract is based on:
— estimated turnover for the first 48 months; and
— forecasts made prior to the Covid-19 pandemic.
It should not, therefore be treated as reflective of the current circumstances and economic operators are expected to undertake their own due diligence with regard to value.
The service is currently subsidised.
The procurement is being conducted using the restricted procedure and it is anticipated that 5 potential providers will be invited to submit tenders.
The Trust does not bind itself to accept the lowest or any tender. The Trust reserves the right to cancel this procurement procedure at any time. The Trust will not be liable for any costs incurred by those expressing interest in or tendering for this opportunity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended at the Trust's option for two further 12-month periods, resulting in a potential total contract duration of 84 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Criteria for choosing the limited number of candidates are stated in the selection questionnaire, which is one of the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A potential bidder information event is currently planned to take place on Wednesday, 21 October 2020. Please contact melanie.pears@wardhadaway.com, laura.rostron@wardhadaway.com and carole.britten@wardhadaway.com before Wednesday, 14 October 2020 to register your interest in attending and for further details (location/time).
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 168-408195
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/10/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/11/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Trust does not bind itself to accept the lowest or any tender.
The Trust reserves the right to terminate the procurement process (or part of it) at any time, to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means.
The Trust is not liable for any costs incurred by those expressing an interest in or tendering for this contract including but not limited to where the contract award procedure is cancelled or adjusted for any reason. No reimbursement of costs shall be available. The Trust may, at its sole discretion, modify the procurement documents (including any part of them) by amendments in writing, including extending the deadline for receipt of responses and/or tenders.
All responses and tenders and all supporting documentation for the contract must be priced in pounds sterling and all payments made in relation to the contract will be made in pounds sterling. The Trust reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security cover it deems appropriate. All responses, tenders and all supporting documentation for the contract must be written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
The Trust reserves the right to approve any and all sub-contractor appointments that tenderers intend to make. Where a potential provider may only be capable of providing certain elements of the service requirements themselves they may wish to form a consortium or joint venture with others to facilitate provision of all services. The Trust intends to enter into one contract only for the entire requirement.
The costs of participation in the procurement will be borne by each potential provider.
VI.4) Procedures for review
VI.4.1) Review body
Tees, Esk and Wear Valleys NHS Foundation Trust
West Park Hospital, Edward Pease Way
Darlington
DL2 2TS
UK
Internet address(es)
URL: https://www.tewv.nhs.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Trust will incorporate a ten (10) calendar day standstill period at the point information about the actual award of the contract is communicated to tenderers.
That notification will provide information on the award decision.
The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide remedies under statute for aggrieved parties.
VI.5) Date of dispatch of this notice
28/09/2020