Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Mercia Police
N/A
PO Box 55
Worcester
WR3 8SP
UK
Contact person: Nicola Gallimore
Telephone: +44 1905332219
E-mail: n_gal003@westmercia.pnn.police.uk
NUTS: UKG
Internet address(es)
Main address: http://www.westmercia.police.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Pension Administration Services
Reference number: 10318
II.1.2) Main CPV code
75320000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of police pension administration and payroll services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
377 700.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
75320000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
WR3 8SP.
II.2.4) Description of the procurement
Provision of police pension administration services.
II.2.5) Award criteria
Quality criterion: Quality/weighting
/ Weighting: 70
Cost criterion: Cost
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note this is an award notice under a VEAT.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
West Mercia’s strategic alliance with Warwickshire Police ended as of 8 April 2020, resulting in division of the majority of shared back office functions. A consequence of this has been to generate significant uncertainty and legacy issues, particularly in respect of finance staffing and systems, compounded by additional internal demand to manage a major finance systems upgrade which has resulted in delays to our financial reporting and close down activities. In addition the force has undergone and continues to undergo significant changes brought about by an extensive programme of transformation, which has further been exacerbated by the Covid pandemic.
The combined result of these issues is that we are unable to adequately resource a re-tender of the pension service in the short term as anticipated.
We therefore propose to extend the current contract for a period of no more than 3 months to the 31 December 2020 to allow the authority sufficient time to re-tender the service for the longer term.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 191-464647
Section V: Award of contract
Contract No: 1
Title: Provision of Pension Administration Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/07/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
XPS Administration
PO Box 485
Middlesbrough
TS1 9EE
UK
NUTS: UKE2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 777 700.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note: this is an award notice under a VEAT.
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for West Mercia
PO Box 55
Worcester
WR3 8SP
UK
VI.5) Date of dispatch of this notice
01/10/2020