Contract notice
Section I: Contracting
authority
I.1) Name and addresses
LHC for the Scottish Procurement Alliance (SPA)
6 Deer Park Avenue
Livingston
EH54 8AF
UK
Contact person: Danesh Sharma
Telephone: +44 1895274800
E-mail: danesh.sharma@lhc.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.scottishprocurement.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16123
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Public sector Framework provider
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Design, Supply and Installation of Roofing and Associated Works
Reference number: RS4
II.1.2) Main CPV code
45260000
II.1.3) Type of contract
Works
II.1.4) Short description
This framework will cover the provision of:
— flat roofing design, supply, installation and associated works,
— the removal of existing roof coverings, survey and design. Chosen manufacturer system products and design supported guarantees
— supply and installation - pitched roof covering systems and associated components.
The framework arrangement will be required for use in all types of public sector refurbishment and new build projects, including:
— domestic dwellings
— multi occupancy residential buildings (low/medium/high rise)
— sheltered accommodation
— educational establishments, schools, colleges, universities,
— local government buildings
— public offices
— other public buildings
— NHS/Police/fire authority Buildings
— small replacement work.
II.1.5) Estimated total value
Value excluding VAT:
60 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Traditional Flat Roofing (Supplier)
II.2.2) Additional CPV code(s)
45261100
45261200
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
This lot is intended for bidders who are roofing manufacturers/system suppliers and who will partner and coordinate with a team of named ‘Approved Installation Contractors’ to provide the supply and design of roof coverings with associated components and building works including roof repairs and other associated roofing works. The scope for this lot includes the design, supply and installation of traditional flat roofing products to include (but not be limited to), Asphalt, systems, Torch on systems such as bituminous built up roofing systems, flame free systems such as single ply, bituminous systems, GRP. This may include associated products and works such as flashings, facia, soffit, weathering and rainwater items.
LHC intend to appoint a maximum of 3 roofing manufacturers/system suppliers per regional area within this lot with a reserve list of 1 manufacturer/system supplier per regional area.
Bidders for this lot will be expected to provide an in-house supported survey, design and technical advice service to LHC Clients and also to the Approved Installation Contractors appointed to this framework with the installation of the Bidder’s roofing products installed by one of the Approved Installation Contractors’ nominated by the Bidder and appointed by LHC to this framework.
As part of the framework procurement process, Bidders for this lot will need to provide details and completed proformas for 6 nominated Approved Installation Contractors for each sub-region of the regional areas they are applying for and submit pricing for the installation of the products that has been agreed with the nominated Approved Installation Contractors.
During the life of this framework successful Bidders appointed to this lot will be required to maintain the list of Approved Installation Contractors at all times, therefore if an Approved Installation Contractor is removed or withdraws from the appointed manufacturer/system suppliers’ approved list, then they will be expected to be substituted with a new Approved Installation Contractor in line with the requirements of this framework.
Following the evaluation process, all Approved Installation Contractors nominated by the bidders appointed to this this lot will be appointed to Lot 5 — Traditional Flat Roofing (Approved Installation Contractors).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Liquid Flat Roofing (Supplier)
II.2.2) Additional CPV code(s)
45261200
45261100
45261210
45261211
45261212
45261214
45261920
44112500
45261215
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
This lot is intended for bidders who are roofing manufacturers/system suppliers and who will partner and co-ordinate with a team of named ‘Approved Installation Contractors’ to provide the supply and design of roof coverings with associated components and building works including roof repairs and other associated roofing works. The scope for this lot includes the design, supply and installation of liquid flat roofing systems to include, (but not be limited to), polymer modified bitumen emulsions and solutions, glass reinforced resilient unsaturated polyester resins, flexible unsaturated polyester resins, hot applied polymer modified bitumen, polyurethanes. This may include associated products and works such as flashings, facia, soffit, weathering and rainwater items.
LHC intend to appoint a maximum of 3 roofing manufacturers/system suppliers per regional area within this lot with a reserve list of 1 manufacturer/system supplier per regional area.
Bidders for this lot will be expected to provide an in-house supported survey, design and technical advice service to LHC Clients and also to the Approved Installation Contractors appointed to this framework with the installation of the bidder’s roofing products installed by one of the Approved Installation Contractors’ nominated by the bidder and appointed by LHC to this framework.
As part of the framework procurement process, bidders for this lot will need to provide details and completed proformas for 6 nominated Approved Installation Contractors for each sub-region of the regional areas they are applying for and submit pricing for the installation of the products that has been agreed with the nominated Approved Installation Contractors.
During the life of this framework successful bidders appointed to this lot will be required to maintain the list of Approved Installation Contractors at all times, therefore if an Approved Installation Contractor is removed or withdraws from the appointed manufacturer/system suppliers’ approved list, then they will be expected to be substituted with a new Approved Installation Contractor in line with the requirements of this framework.
Following the evaluation process, all Approved Installation Contractors nominated by the bidders appointed to this this lot will be appointed to Lot 6 – Liquid Flat Roofing (Approved Installation Contractors).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Profiled Metal Roofing (Supplier)
II.2.2) Additional CPV code(s)
45261100
45261200
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
This lot is intended for bidders who are roofing manufacturers/system suppliers and who will partner and coordinate with a team of named ‘Approved Installation Contractors’ to provide the supply and design of roof coverings with associated components and building works, including roof repairs and other associated roofing works. The scope for this lot includes the design, supply and installation of metallic based roofing systems of a tile or sheet type profiled system. This may include associated products and works such as flashings, facia, soffit, weathering and rainwater items.
LHC intend to appoint a maximum of 3 roofing manufacturers/system suppliers per regional area within this lot with a reserve list of 1 manufacturer/system supplier per regional area.
Bidders for this lot will be expected to provide an in-house supported survey, design and technical advice service to LHC Clients and also to the Approved Installation Contractors appointed to this Framework with the installation of the Bidder’s roofing products installed by one of the Approved Installation Contractors’ nominated by the bidder and appointed by LHC to this framework.
As part of the framework procurement process, bidders for this lot will need to provide details and completed proformas for 6 nominated Approved Installation Contractors for each sub-region of the regional areas they are applying for and submit pricing for the installation of the products that has been agreed with the nominated Approved Installation Contractors.
During the life of this framework successful Bidders appointed to this lot will be required to maintain the list of Approved Installation Contractors at all times, therefore if an Approved Installation Contractor is removed or withdraws from the appointed manufacturer/system suppliers’ approved list, then they will be expected to be substituted with a new Approved Installation Contractor in line with the requirements of this framework.
Following the evaluation process, all Approved Installation Contractors nominated by the bidders appointed to this this lot will be appointed to Lot 7 – Profiled Metal Roofing (Approved Installation Contractors).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Traditional Pitched Roofing Installers
II.2.2) Additional CPV code(s)
45261200
45261100
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM6
UKM7
UKM8
UKM9
UKM5
II.2.4) Description of the procurement
This lot is intended for roofing installers/contractors capable of providing a full design and installation service, liaising with a range of roofing material suppliers and (where necessary) sub-contractors to deliver the installation of new and replacement pitched roofs. The scope for this lot includes the design, supply and installation of traditional pitched roof coverings, to include, but not limited to, plain concrete tiles, interlocking concrete tiles, interlocking resin or slate, plain clay tiles, interlocking clay tiles, natural blue black and grey slate, fibre cement slate, all to include flashings, facia, soffit, weathering and rainwater items.
LHC intend to appoint a maximum of 5 installers per regional area available within this lot with a reserve list of 2 installers per regional area.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Traditional Flat Roofing (Approved Installation Contractors)
II.2.2) Additional CPV code(s)
45261100
45261200
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Organisations will not be able to directly apply for lot 5, instead organisations appointed to this lot will be made from the Approved Installation contractors nominated by Bidders (roofing manufactures/system suppliers) who are successfully appointed following the evaluation of Lot 1 – Traditional Flat Roofing.
Suitable roofing installers who wish to be appointed for this lot should discuss this tender opportunity with any suitable flat roofing system suppliers that they are associated with and request that they be put forward as a nominated Approved Installation Contractor for the framework should the system supplier intend to bid for Lot 1 –Traditional Flat Roofing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Liquid Flat Roofing (Approved Installation Contractors)
II.2.2) Additional CPV code(s)
45261100
45261200
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Organisations will not be able to directly apply for lot 6, instead organisations appointed to this lot will be made from the Approved Installation contractors nominated by Bidders (roofing manufactures/system suppliers) who are successfully appointed following the evaluation of Lot 2 – Liquid Flat Roofing.
Suitable roofing installers who wish to be appointed for this lot should discuss this tender opportunity with any suitable liquid flat roofing system suppliers that they are associated with and request that they be put forward as a nominated installer for the framework should the system supplier intend to bid for Lot 2 – Liquid Flat Roofing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Profiled Metal Roofing (Approved Installation Contractors)
II.2.2) Additional CPV code(s)
45261200
45261100
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Organisations will not be able to directly apply for lot 7, instead organisations appointed to this lot will be made from the Approved Installation contractors nominated by Bidders (roofing manufactures/system suppliers) who are successfully appointed following the evaluation of Lot 3 – Profiled Metal Roofing.
Suitable roofing installers who wish to be appointed for this lot should discuss this tender opportunity with any suitable profiled metal roofing system suppliers that they are associated with and request that they be put forward as a nominated installer for the framework should the system supplier intend to bid for Lot 3 – Profiled Metal Roofing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Mixed Roofing Super Lot
II.2.2) Additional CPV code(s)
45261100
45261200
45261210
45261211
45261212
45261214
45261920
44112500
45261215
45261213
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Lot 8 – Mixed Roofing Super Lot is intended to be used by Clients for projects that have a mix of roofing elements, typically a mix of flat and pitched roofing requirements but could also be metal profiled roofs and traditional pitched roofs. Organisations will not be able to directly apply for the super lot, instead the super lot will be automatically populated from:
Bidders who have successfully been appointed to Lot 4 – Traditional Pitched Roofing
Who are also
Appointed to the framework within lots 5, 6 or 7 as Approved Installation Contractors nominated by the successfully appointed roofing system suppliers appointed to lots 1, 2 or 3.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 078-185441
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/11/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/11/2020
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
LHC is a joint committee of local authorities acting as a central purchasing body on behalf of contracting authorities throughout mainland UK (including partners of the Scottish Procurement Alliance) for whom we continue to monitor up to 500 live projects at any one time.
Thanks to their ongoing and collective feedback and input into the development of this framework, and given the reach and scale of their collective' portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements, and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in Scotland as defined by the Public Contracts Regulations (Scotland) 2015 and as listed on https://www.scottishprocurement.scot/who-we-work-with/ and at present include but are not limited to registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities.
A direct link to the specific tender page for this procurement within LHCs eTendering portal is as follows:
https://procontract.due-north.com/Advert?advertId=8bf16f78-0a7f-ea11-80ff-005056b64545&p=8b355dc0-f604-e711-80dd-005056b64545
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
— to generate employment and training opportunities for priority groups,
— vocational training,
— to up-skill the existing workforce,
— equality and diversity initiatives,
— to make sub-contracting opportunities available to SMEs, the third sector and supported businesses,
— supply-chain development activity,
— to build capacity in community organisations,
— educational support initiatives.
(SC Ref:631405)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
VI.4.4) Service from which information about the review procedure may be obtained
Livingston Sheriff Court and Justice of the Peace Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
02/10/2020