Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
UK
Contact person: Gavin Weetman
Telephone: +44 1313303771
E-mail: gavin.weetman@sps.pnn.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
01684 Provision of Retail Goods to the SPS
Reference number: 01684
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
SPS establishments currently provide a canteen facility for those in our care. From this they are able to buy a range of retail goods (circa. 600 products). Retail goods range from confectionary and snacks to toiletries and vaping/e-cigarette products. This contract is due to expire and SPS requires this service provision to be continued.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
28 352 500.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Across Scotland to all Operational SPS sites.
II.2.4) Description of the procurement
The purpose of this procurement exercise is to award a contract for the provision of retail goods to the Scottish Prison Service (SPS). This will be the second generation of this contract which provides the 13 SPS establishments (which are located across Scotland) with one delivery of Goods per week. The delivery requirements have varying demand patterns. There are in the region of circa 8000 individuals who have access to purchase any of the 600 products on the canteen list. The successful bidder will be expected to:
1) Maintain adequate stock levels to meet fluctuating demand; and
2) Maintain the current level of service delivery as a minimum.
All products shall be obtained from countries approved by the EU for the supply of such products. Each establishment has strict security protocols that require to be adhered to and there are a range of prohibited items that are not allowed to be brought into prison premises.
The procurement will follow the restricted procedure. Following publication of the contract notice, a European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Following the evaluation of the ESPD, bidders will be provided with an Invitation to Tender (ITT). Tender responses will then be evaluated by the SPS.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 036-080526
Section V: Award of contract
Contract No: 01684
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/06/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
JW Filshill International Ltd
Ainslie Avenue, Hillington
Glasgow
G524HE
UK
NUTS: UKM83
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 28 352 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Bidders should note that compliance in the following areas is likely to be evaluated as part of the award criteria:
— products
— assurance of supply
— logistics and delivery
— management of the service
— quality
— e-Procurement
— sustainable procurement duty.
Additional information is available to bidders who complete a confidentiality agreement. This can be obtained by emailing either Gavin.Weetman@sps.pnn.gov.uk or Catharine.Dempsey@sps.pnn.gov.uk. After completion, bidders will be given access to a secure site on the Public Contracts Scotland portal where the information will be located.
As stated previously, bidders will be required to comply with and ensure that their operational instructions processes and procedures and the delivery of the services comply with the relative regulatory legislative obligations including, but not limited to, those relating to health and safety, employment, data protection, quality legislation, human rights, general data protection regulations and, if applicable, Cyber Resilience. These may also be evaluated as part of the award criteria.
(SC Ref:631532)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sherriff Court
27 Chambers St
Edinburgh
EH1 1LB
UK
Internet address(es)
URL: www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
VI.5) Date of dispatch of this notice
02/10/2020