Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Trust Housing Association Ltd
12 New Mart Road
Edinburgh
EH14 1RL
UK
E-mail: info@ewing-somerville.com
NUTS: UKM75
Internet address(es)
Main address: http://www.trustha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.1) Name and addresses
Bield Housing and Care
95 McDonald Road
Edinburgh
EH7 4NS
UK
E-mail: info@ewing-somerville.com
NUTS: UKM75
Internet address(es)
Main address: www.bield.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
E-mail: info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: www.ewingsomerville.co.uk
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs, Void Property Works and Out of Hours Emergency Works; Eastern Scotland; Joint Procurement
Reference number: ESP4390
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Framework agreement for responsive repairs and void works to residential housing stock owned by Trust Housing Association and Bield Housing and Care. These two Registered Social Landlords have similar housing stock, primarily elderly care with a smaller number of general needs properties located in Eastern Scotland. The successful contractor will enter into two separate contracts, one with each Client. The contracts are not interdependent.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
50800000
50700000
45261900
50711000
45421000
45330000
II.2.3) Place of performance
NUTS code:
UKM7
II.2.4) Description of the procurement
The full requirements of this framework and the contracts to be placed from it are set out in the DRAFT Tender Documents and these should be read carefully before deciding to complete the ESPD.
It is the client bodies intention that two contractors will be appointed to the framework. The first placed contractor will be awarded all of the works initially, however if at any time there is a failure of performance the second placed contractor will be called upon to carry out a proportion of the works. Should it be necessary to end the first placed contractor’s contract(s) earlier than intended the second placed contractor shall be appointed to take over the entire contract(s). Initially only the first placed contractor will be required to provide the IT integration requirement, which is a condition precedent to being awarded the contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to add further properties to the contracts in the event of additional property acquisitions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant requirement is set out in the ESPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The
Following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in
Which they are established.
The relevant trade register in the UK is the Companies House Register -://www.gov.uk/government/organisations/companies-house or
Equivalent in other countries.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/11/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/11/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
New procurement scheduled to commence in 2024.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A DRAFT portion of the Invitation to Tender documents providing conditions of contract, preliminaries and second stage quality scoring sections, has been uploaded to the Portal. This is for information and guidance only as to the requirements of the contract. Bidders should satisfy themselves that they can fulfil the contract requirements prior to completing the ESPD.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=631265
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Multi Trade contracts with main contractor remit to provide workforce from internal and external sources.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Community Benefit requirement is published within the tender documents: Volume 1 Contract, Appendix 8 Social Value.
(SC Ref:631265)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=631265
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
05/10/2020