Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Loreburn Housing Association
Scottish Charity Number SC029917
Huntingdon, 27 Moffat Road
Dumfries
DG1 1NN
UK
Contact person: Graham Robertson
Telephone: +44 1387321300
E-mail: GrahamR@loreburn.org.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.loreburn.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14442
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Fully Certified Passivhaus or Passivhaus Specification (Low Energy Building) Construction Services
Reference number: LHA/GR/Passiv Haus/001
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Contractor required Fully Certified Passivhaus or Passivhaus Specification (Low Energy Building) Construction Services initially on proposed new build housing developments on four sites situated in Dumfries and Galloway.
II.1.5) Estimated total value
Value excluding VAT:
40 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45000000
45210000
45211300
45211000
45211100
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries.
II.2.4) Description of the procurement
Fully Certified Passivhaus or Passivhaus Specification (Low Energy Building) Construction Services Including, but not limited to:Proposed Full construction of Passivhaus (or equivalent Low-energy house) new build housing developments. This may also include non-domestic premises.
Murtholm, Langholm – up to 100 x units. Phased development that includes 35 x Extra Care Housing units + ancillary buildings along with up to 65 x General Needs housing units
Selkirk Road, Moffat – Up to 70 units. Two phase development of 31 x Extra Care Housing units along with common area/staff base + up to 44 x General Needs housing units
Rosebank Farm – Dumfries — up to 18 x units. General Needs housing
Station Road, Dalbeattie – up to 16 x units. General Needs housing
Further projects may become optional in the future.
Bidders should note that full a construction package is required including, but not limited to: Ground works, road infrastructure, drainage, services, landscaping, fencing, house building.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month extension solely at the discretion of Loreburn HA.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
PartIII. and SectionB of Part IV Will be scored on a pass/fail basis,Section C of Part IV of the ESPD will be scored as follows.
Assessment Score Interpretation
Excellent 5 Excellent level of relevant information with no information missing. Excellent level of confidence in the robustness of the answer to the question with no reservations. Excellent prospect of delivering on stated outcomes and adding value and efficiencies with no reservations. Overall excellent answer which gives no cause for concern.
Good 4 Very good level of relevant information provided with little information missing. Very good level of confidence in the robustness of the answer to the question with few reservations. Very good chance of delivering the outputs stated and delivering efficiencies. Overall a very good response which gives little cause for concern.
Satisfactory 3 Satisfactory level of relevant information provided. Reasonable level of confidence in the robustness of the answer to the question. Answer will deliver the outputs stated but some reservations. Overall a reasonable response but which raises some concerns.
Poor 2 Poor information provided below level expected. Some confidence in the robustness of the answer to the question. Answer has a chance of delivering the outputs stated. Overall a poor response which raises some concerns.
Unsatisfactory 1 Unsatisfactory little relevant information provided. Very little confidence in the robustness of the answer to the question. Answer has very little prospect of delivering the outputs stated. Overall an unsatisfactory response which causes significant degree of concern.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders not compliant with Regulation 58 of the Public Contracts (Scotland) Regulations 2015 may be excluded from participation
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders are required to be regulated and/or authorised (as appropriate) to practice by the relevant professional regulatory body or bodies in the discpline(s) in which they practice.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The bidder should provide its (‘general’) yearly turnover for the number of financial years specified in the relevant contract notice:
It is required that bidders would have a minimum yearly turnover of: 10M
Bidders who cannot meet the required level of turnover may be excluded from this tender.
Where turnover is not available for the time periods requested, the Bidder will be required to state the date which they were set up/started trading.
It is a requirement of this contract that Bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance indicated below:
4B.5.1a: Professional risk indemnity: GBP 10 million
4B.5.1b: Employer's (compulsory) liability: GBP 10 million
4B.5.2: Public liability: GBP 10 million
4B.5.2: Contractors all risks: GBP 5 million.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
With reference to ESPD Question 4C.1
The bidder is required to provide 3 examples that demonstrate they have the relevant experience to deliver the service. Examples must be from within the last 5 years.
For each example, bidders should provide:
Client details, including contact, address, telephone number and email
A description of the works including key issues and problems encountered and how you overcome them.
Contract values — tendered value and actual final value, with explanation of difference
Start and completion dates, detailing any variations
Completion Certificates
In addition, please attach referees for the examples used in this question. Please note referees will be contacted. If Bidder's do not provide 3 examples of experience or references, or the list of contracts and referees, this will be a non-compliant request to participate and the submission will excluded from participation in the tender.
Bidders should provide a maximum of 4 single sided, A4 pages per example.
This is a scored question with a weighting of 45 %
ESPD Question 4C.6.1: This is a scored question with a weighting of 15 %. Response should be a maximum of 2 single sided, A4 page
ESPD Question 4C.7: This is a scored question with a weighting of 10 %.
ESPD Question 4C.8.1: This is a scored question with a weighting of 10 %
ESPD Question 4C.8.2: This is a scored question with a weighting of 10 %
ESPD Question 4C.9: This is a scored question with a weighting of 10 %
Minimum level(s) of standards required:
ESPD Question 4D.1: Quality Management Procedures
Bidders must hold a current UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
ESPD Question 4D.2: Environmental Management
Bidders must hold a current UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent).
Additionally, the bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with OHSAS 18001 / ISO 45001 or equivalent or within the last 12 months have successfully met the assessment requirements of a construction related scheme in registered membership of the safety scheme in procurement (SSIP) forum.
Copies of Certificates to be included within the submission.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 143-352941
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/11/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer has indicated that it will accept electronic resonse to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Mandatory Community benefits are included in this requirement. For more informtion see: http://www.publiccontractsscotland.gov.uk/info/Infocentre.aspx?id=2361
A summary of the required community benefits has been provided within the ITT.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=605064
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Loreburn Housing Association is committed to leveraging all of its activity to promote inclusive growth and benefits for all of our communities. To this end, the Association wishes to collaborate with suppliers to achieve and implement robust, proportionate and relevant Community Benefits in relation to combating social exclusion and deprivation by promoting opportunities for training and employment for the long term unemployed within the Loreburn Housing Association geographical area.
The Contractor must be able to demonstrate its intention to integrate trainees and long term unemployed persons into the labour market without distinction of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.
Loreburn Housing Association also specifically wishes to encourage and intends to support the education and training of young people in order that they can be equipped to work successfully in the Building Industry. The contractor is, therefore, required to recruit and train such young people.
Accordingly, the supplier as part of the tender submission shall provide the association with a training method statement,detailing how they will aim to achieve and manage the training and employment objectives during the contract period:
Tenderers who are unable to comply fully may be rejected.
Every vacancy relating to the framework be it with the contractor or those with sub-contractors, is to be advertised locally.
(SC Ref:605064)
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff and Justice of the Peace Court
Sheriff Court House, Buccleuch Street
Dumfries
DG1 2AN
UK
Telephone: +44 1387262334
E-mail: dumfries@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/dumfries-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
05/10/2020