Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cannock Chase District Council
Civic Centre Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login#
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Tenants Contents Insurance
Reference number: IA1889
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Cannock Chase Council have offered a Tenants Contents Insurance Scheme since 1998. The current scheme has been established for 5 years with the administration being handled by in-house staff in accordance with the Administration Procedures as set out by the scheme insurers.
The future scheme will be an arms length service in which in-house staff will not be involved in administration of the scheme for the insurers and premiums will not be collected via rent accounts. It will be up to the scheme provider to collect the premiums and to offer various methods of paying the premiums. The Council will help and support the promotion of the scheme and may charge the insurer for any cost it may incur during the promotion of the service.
II.1.5) Estimated total value
Value excluding VAT:
270 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66515200
66515000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
Cannock Chase Council have offered a Tenants Contents Insurance Scheme since 1998. The current scheme has been established for 5 years with the administration being handled by in-house staff in accordance with the administration procedures as set out by the scheme insurers.
The future scheme will be an arms length service in which in-house staff will not be involved in administration of the scheme for the insurers and premiums will not be collected via rent accounts. It will be up to the scheme provider to collect the premiums and to offer various methods of paying the premiums. The Council will help and support the promotion of the scheme and may charge the insurer for any cost it may incur during the promotion of the service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
The agreement term will be from 1 April 2021 to 31 March 2024, with an additional option to extend by 24 months — 1 April 2024 to 31 March 2026.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The agreement term will be from 1 April 2021 to 31 March 2024, with an additional option to extend by 24 months — 1 April 2024 to 31 March 2026.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/11/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/11/2020
Local time: 12:05
Place:
SCC Offices.
Information about authorised persons and opening procedure:
SCC Employees only.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the eTendering package please contact the contracting authority point-of-contact in section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a contract between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.
The contracting authority also reserves the right to operate a public tender or quotations outside of the contract where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district councils, utilities, educational establishments, and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing/payment:
— payments may be made following acceptance by the banking agents of Cannock Chase District Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the contracting authority's policy on the community right to Challenge:
— http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
VI.4) Procedures for review
VI.4.1) Review body
Cannock Chase District Council
Beecroft Road
Cannock
WS11 1BG
UK
VI.4.2) Body responsible for mediation procedures
Cannock Chase District Council
Beecroft Road
Cannock
WS11 1BG
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar days standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.4) Service from which information about the review procedure may be obtained
Cannock Chase District Council
Beecroft Road
Cannock
WS11 1BG
UK
VI.5) Date of dispatch of this notice
05/10/2020