Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Oxford Direct Services Ltd
Oxford City Council, St.Aldates
Oxford
OX1 1DS
UK
E-mail: procurement@oxford.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: https://www.odsgroup.co.uk/
Address of the buyer profile: https://www.odsgroup.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Telematics System
Reference number: DN502668
II.1.2) Main CPV code
64226000
II.1.3) Type of contract
Services
II.1.4) Short description
Oxford Direct Services (ODS) operate a fleet of ~330 vehicles and ~340 items of plant on behalf of Oxford Direct Services and Oxford City Council, used for services such as waste and recycling, street cleansing, engineering, parks and building repairs. All registered vehicles require some form of tracking with some needing additional telematics and safety features (e.g. cameras) so we are seeking a supplier for a new contract to provide this service including hardware, installation and a back office function. Due to the financial implication of changing tracking for the whole fleet this contract may run concurrently with the service provided by our current supplier and new tracking and safety systems will be installed on a rolling replacement basis as new vehicles replace old.
ODS aim to streamline their fleet using the latest technology to reach the sustainable fleet required to meet Oxford City Council’s Zero Emission Zone and Climate commitments. ODS aim to have 25 % of the fleet electric by 2021. Based on this aim, we are looking for a collaborative relationship that ensures we have a green and efficient fleet both now and for the future.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — HGV
II.2.2) Additional CPV code(s)
32441300
64226000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Oxford Direct Services (ODS) operate a fleet of ~330 vehicles (approximately 42 HGVs) and ~340 items of plant on behalf of Oxford Direct Services and Oxford City Council, used for services such as waste and recycling, street cleansing, engineering, parks and building repairs. All registered vehicles require some form of tracking with some needing additional telematics and safety features (e.g. cameras) so we are seeking a supplier for a new contract to provide this service including hardware, installation and a back office function. Due to the financial implication of changing tracking for the whole fleet this contract may run concurrently with the service provided by our current supplier and new tracking & safety systems will be installed on a rolling replacement basis as new vehicles replace old.
ODS aim to streamline their fleet using the latest technology to reach the sustainable fleet required to meet Oxford City Council’s Zero Emission Zone and Climate commitments. ODS aim to have 25 % of the fleet electric by 2021. Based on this aim, we are looking for a collaborative relationship that ensures we have a green and efficient fleet both now and for the future.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical specification
/ Weighting: 0
Quality criterion: Case studies
/ Weighting: 10
Quality criterion: Fleet efficiencies
/ Weighting: 15
Quality criterion: Wider requirements
/ Weighting: 15
Quality criterion: Delivery programme, implementation, service, support and benefits
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: LCV, Plant and Car
II.2.2) Additional CPV code(s)
32441300
64226000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Oxford Direct Services (ODS) operate a fleet of ~330 vehicles (approximately 290 LCVs including cars) and ~340 items of plant on behalf of Oxford Direct Services and Oxford City Council, used for services such as waste and recycling, street cleansing, engineering, parks and building repairs. All registered vehicles require some form of tracking with some needing additional telematics and safety features (e.g. cameras) so we are seeking a supplier for a new contract to provide this service including hardware, installation and a back office function. Due to the financial implication of changing tracking for the whole fleet this contract may run concurrently with the service provided by our current supplier and new tracking and safety systems will be installed on a rolling replacement basis as new vehicles replace old.
ODS aim to streamline their fleet using the latest technology to reach the sustainable fleet required to meet Oxford City Council’s Zero Emission Zone and Climate commitments. ODS aim to have 25 % of the fleet electric by 2021. Based on this aim, we are looking for a collaborative relationship that ensures we have a green and efficient fleet both now and for the future.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical specification
/ Weighting: 0
Quality criterion: Case studies
/ Weighting: 10
Quality criterion: Fleet Efficiencies
/ Weighting: 15
Quality criterion: Wider requirements
/ Weighting: 15
Quality criterion: Delivery programme, implementation, service, support and benefits
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
09/11/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Oxford City Council
Oxford
UK
VI.5) Date of dispatch of this notice
06/10/2020