Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Severn Academies Educational Trust
Minster Road
Stourport-on-Severn
DY11 8AX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG12
Internet address(es)
Main address: http://www.saet.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Severn Academies Educational Trust — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services across all seven of the (SAET) Severn Academies Educational Trust schools.
The geographical area of the schools is within a 5-10 mile radius of Kidderminster.
The Trust comprises of two secondary/sixth form schools and 5 primary schools.
Current student roll numbers are:
• primary KS1-KS2: 1 072 students
• secondary Y7-Y11: 1 780 students
• 6th form: 208 students.
The catering service provisions at all seven schools have not been market tested in recent years and to ensure Best Value principles are applied SAET have made a decision to tender the catering services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG12
Main site or place of performance:
See II.1.4) Short description
UNITED KINGDOM
II.2.4) Description of the procurement
The Trust has steadily expanded over the past 3 years and one of the objectives of market testing is to ensure that both the individual schools and the Trust benefit from economy of scale from appointing a single contractor to manage the catering service provision across the Trust.
Not all the schools have their own kitchen facilities and it is expected that the successful supplier will have the experience and ability to offer a delivered lunchtime service to these schools.
Estimated annual turnover value based on the current uptake is circa GBP 640 000 per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Trust firmly believe that with improved choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the client on contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance.
The Trust is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen supplier going forward.
SAET’s vision is to create a family of outstanding schools with clear purpose, direction and ethos.
All schools being part of the Trust provides a strong base on which all schools work closely together, to enable very best practice to be shared giving all Students in the Trust the very best of opportunities. Based on these principles the Trust has set eight key objectives which should be focused upon throughout the tender process. They are:
• all students enjoy a healthy, well balanced meal at lunch times ensuring meals fully comply with school meal nutritional standards
• the service provision must be based on best value principles
• wherever possible cost savings are to be made during the contract term
• to maximise the use of fresh food produce and minimise the use of convenience food products
• to fully understand the individual needs of each school, its students and staff
• the Trust is looking for the successful Supplier to offer inward investment within their financial offer to the schools that require investment to improve the dining experience for the students
• provide an appetising range of food on a daily basis for the students to choose from across all age groups
• the successful Supplier must fully understand and implement safeguarding principles whilst carrying out the service provision in line with the Trust’s safeguarding policy and procedures.
Specific objectives from each school will be included within the tender specification to ensure their individual needs are fully understood and catered for.
The contract term will be for an initial period of three years and will commence on 1 August 2020. A further two-year extension will be considered by the Trust depending on service deliverability of the successful Supplier during the initial term.
As the Trust expands in the future there will be potential for the successful supplier to take on additional schools within the initial contract term as part of the ongoing requirement and growth of the Trust.
The basis of the contract will be fixed price during the contract term and if any improvements to financial surpluses are generated then the supplier shall share these on an agreed percentage return. Free School Meals uptake and any ad hoc catering requirements will be invoiced on a monthly basis and detailed backup will be part of the accounting system.
Please note: This contract is being advertised as a single lot.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 212-520176
Section V: Award of contract
Contract No: 520176
Title: Severn Academies Educational Trust — Tender for Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/06/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Alliance in Partnership
3577003
8-9 Borough Court
Halesowen
B63 3SW
UK
NUTS: UKG3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/saet/
The closing date for receipt of the Selection Questionnaire is 13 December 2019 (12.00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Severn Academies Educational Trust
Stourport-on-Severn
UK
VI.5) Date of dispatch of this notice
06/10/2020