Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
LEARNERs' Trust
Eckington Business Centre II, Gosber Street, Eckington
Sheffield
S21 4DA
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKE32
Internet address(es)
Main address: https://www.learnerstrust.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S4S Oaks Schools Cluster — LEARNERs' Trust — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services for LEARNERs’ Trust at eighteen locations.
Full details in relation to the schools can be found on the LEARNERs’ Trust website: www.learnerstrust.org
Services 4 Schools (S4S) and Oaks Consultancy have been commissioned by LEARNERs’ Trust to coordinate this project to ensure best value principles are achieved. The Litmus Partnership are working in partnership with S4S and Oaks Consultancy to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.
The catering services provision at all 18 schools has not been market tested in recent years and to ensure best value principles are applied LEARNERs’ Trust has made a decision to tender the catering services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
5 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG12
Main site or place of performance:
See II.1.4) Short description, UNITED KINGDOM.
II.2.4) Description of the procurement
LEARNERs’ Trust may grow further, with a number of additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
Not all the schools have their own kitchen facilities, as detailed below, and it is expected that the successful Supplier will have the experience and ability to offer this type of delivered meal service.
Current pupil roll numbers across all 18 sites is circa 3 690.
Estimated annual turnover value based on the current universal free school meal allowance across all 18 locations is circa GBP 1 000 000.00 (1 million pounds) per annum including Universal free school meals, free school meals and cash sales. Current uptake levels vary across all sites and the Trust firmly believes that with improved choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the client on the consolidated contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance.
The fixed price contract will commence on 1 August 2020 for an initial period of 3 years, ending on 31 July 2023, with the opportunity to extend for a further period of 2 years at the discretion of the LEARNERs’ Trust’s governing body. Where improvements to financial surpluses are generated the supplier shall share these on an agreed percentage return. Free school meals uptake and any ad-hoc catering requirements will be invoiced on a monthly basis and detailed backup will be a requirement of the accounting system.
The client invites suppliers to consider offers of appropriate capital investment and suppliers’ ideas for the development of the current catering service will be welcomed. Any capital investment provided shall subsequently be managed centrally by LEARNERs’ Trust on behalf of the schools.
Please note:
1) The contract is being advertised as a single lot.
2) The current provision of a delivered meal service from High Greave Infant School to High Greave Junior School shall continue throughout the new contract; however, this shall cease to any non-trust Schools on 31 July 2020.
3) The current provision of a delivered meal service from Brimington Junior School shall cease on 31 July 2020.
4) The current provision of a delivered meal service from Somerlea Primary School shall cease on 31 July 2020.
5) There is no kitchen on site at Eckington Junior School; therefore, a delivered meal service is required from 1 August 2020.
6) There is no kitchen on site at Brimington Manor School; therefore, a delivered meal service is required from 1 August 2020.
7) There is no kitchen on site at Old Hall Junior School; therefore, a delivered meal service continues to be required from LEARNERs’ Trust’s Holme Hall Primary School (or another suitable hub kitchen) from 1 August 2020.
8) New Whittington Primary School is a split site, with a continued requirement for meals to be transferred between sites.
9) Reference site visits shall be conducted, as part of the bid assessment process, to view a live service at a primary school in close proximity to the current Trust schools.
(Further information is provided in the SQ Document.)
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 218-535159
Section V: Award of contract
Contract No: 535159
Title: S4S Oaks Schools Cluster — LEARNERs' Trust — Tender for Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
//
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mellors Catering Services
07717083
West Lancs Technology Centre
Skelmersdale
WN8 9TN
UK
NUTS: UKD47
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/learners-trust/
The closing date for receipt of the selection questionnaire is 27 December 2019 (12.00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
LEARNERs' Trust
Sheffield
UK
VI.5) Date of dispatch of this notice
06/10/2020