II.2.2) Additional CPV code(s)
79996100
72512000
60000000
92512100
63121100
II.2.3) Place of performance
NUTS code:
UKG
UKG31
UKG32
Main site or place of performance:
West Midlands, Birmingham, Solihull.
II.2.4) Description of the procurement
Paper records are over 70 years old in a state of deterioration therefore becoming illegible coupled with the fact the information they hold is vital and paramount for safe medical practice. The security and accuracy of these records is vital and needs to be preserved.
Birmingham has one the youngest populations in the England, a more ethnically diverse background and higher than average level of deprivation compared to the rest of England. In comparison, Solihull is a broadly affluent borough in both the regional and national context, characterised by above-average levels of income and home ownership. Solihull is in the midst of dynamic and rapid socio-demographic change. The Black and Asian Minority Ethnic population has more than doubled since the 2001 Census and now represents nearly 11 % of the total population. On this basis the borough is less diverse than England as a whole and significantly less so than neighbouring Birmingham. In contrast to Birmingham’s young population, Solihull has an ageing population, between 1996 and 2016 the population aged 65 and over increased by 40 %.
NHS Birmingham and Solihull Clinical Commissioning Group will take a phased approach to the project. Phase 1 will be a small cohort of practices who have been identified, patient population for will be between 50 000-80 000. The practices identified are all based in Birmingham and Solihull estate and utilise the three foundation clinical systems: EMIS, Vision and Systm1 (TPP).
The intention with the phased approach is to mitigate any potential issues that may arise and to identify any improvements that could benefit the process. If successful in phase 1-phase 2 will continue with the digitisation of Lloyd George medical records in the Birmingham and Solihull estate but at an expedited rate.
II.2.5) Award criteria
Quality criterion: Service Overview
/ Weighting: 4
Quality criterion: Impact to practices
/ Weighting: 8
Quality criterion: Scanning Format
/ Weighting: 6
Quality criterion: IT System capabilities and equipment
/ Weighting: 6
Quality criterion: Process for uploading into GP Clinical system
/ Weighting: 7
Quality criterion: Capability & Capacity
/ Weighting: 3
Quality criterion: IG & Security
/ Weighting: 4
Quality criterion: Managing change
/ Weighting: 8
Quality criterion: Record transportation and receipt process
/ Weighting: 5
Quality criterion: Service Delivery Approach
/ Weighting: 6
Quality criterion: Service level agreement
/ Weighting: 7
Quality criterion: Project Risk Management
/ Weighting: 5
Quality criterion: Staff
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
NHS Birmingham and Solihull Clinical Commissioning Group has been allocated funding for the digitisation of their Lloyd George records/A4 paper medical records. The Clinical Commissioning Group intends to digitise the records and upload the digitised version directly into the GP practice clinical system. There are 3 main GP clinical systems utilised. These are EMIS, Vision and SystmOne TPP.