Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Arc Property Services Partnership Ltd
10074366
Level 2, City Gate West, Tollhouse Hill
Nottingham
NG1 5AT
UK
Contact person: Nick Taylor
Telephone: +44 1159583200
E-mail: nickt@scapegroup.co.uk
NUTS: UKF
Internet address(es)
Main address: https://www.arc-partnership.co.uk/
Address of the buyer profile: https://www.arc-partnership.co.uk/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Asbestos-removal-services./6A289Y529T
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Arc Partnership is a joint venture between Nottinghamshire County Council and Scape Group to provide built environments
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Asbestos Analyst Consultancy Framework
Reference number: Arc092
II.1.2) Main CPV code
90650000
II.1.3) Type of contract
Services
II.1.4) Short description
Arc Property Service Partnership Ltd (the ‘Arc Partnership’) is seeking tenders from suitably experienced asbestos consultants/analysts to provide asbestos analysis services.
As a result of this procurement process it is anticipated that 3 asbestos consultants/analysts will be appointed to deliver asbestos analysis services across Nottinghamshire and other properties owned by Arc's clients in Lincolnshire, South Yorkshire, Leicestershire and Derbyshire under a framework agreement with the Arc Partnership.
The framework will utilise a Mini-competition framework procedure where the three providers will provide quotes on a project by project basis to supply Asbestos Analyst Consultancy.
The framework duration will be for 2 years with two optional extension years (2 + 1 + 1).
For Access to the PQQ documentation please visit Delta at https://www.delta-esourcing.com and use access code 6A289Y529T
II.1.5) Estimated total value
Value excluding VAT:
1 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90650000
71000000
II.2.3) Place of performance
NUTS code:
UKF
UKE3
Main site or place of performance:
East Midlands (ENGLAND), South Yorkshire.
II.2.4) Description of the procurement
Projects between GBP 1 — GBP 100 000.
Estimated value excluding VAT GBP 1 200 000.
Estimated value based on framework duration of four (4) years. This will comprise of 2 years plus optional extension years of 1 + 1 years I.E. (2) + (1) + (1) years. Therefore an estimated annual value of GBP 300 000.
This is a framework opportunity that will utilise a mini-competition to allocate projects. The model works on framework pre-tendered net labour, materials and sub-contractor costs, with overheads and profit and any design (only where required), being priced separately. At this stage Arc anticipate that a three (3) supplier/entity will be awarded to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Services shall be delivered by the consultant and their supply chain. All services will be performed in accordance with the framework agreement. Individual commissions called-off under the framework may be from GBP 1 or exceed GBP 100 000.
Bidders applying for this lot are required to have a minimum annual turnover of GBP 150 000.
II.2.5) Award criteria
Criteria below:
Quality criterion: ITT Quality Questionnaire response
/ Weighting: 70
Cost criterion: Commercial model respose
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
1 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Annual turnover requirement of GBP 150 000 per annum.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The procuring body expects that each bidder is suitably qualified in the field of their respective services and can evidence this as a part of their bid.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must be able to evidence the minimum annual turnover of GBP 150 000.
Bidders must be able to self-certify that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer’s (compulsory) liability insurance: GBP 5 000 000*.
Public liability insurance: GBP 5 000 000.
Professional indemnity insurance: GBP 10 000 000.
*It is a legal requirement that all companies hold employer’s (compulsory) liability insurance of GBP 5 000 000 as a minimum. Please note this requirement is not applicable to sole traders.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Arc will include a set of performance measures in the framework agreement and these will be used to manage the performance of the supplier, set improvement targets and drive continuous improvement. These will be the minimum indicators and other measures may be offered by bidders as part of their ITT. Performance against these indicators will be reviewed with the successful bidder at regular review meetings, together with the comparative performance that will enable benchmarking against:
— other companies engaged in Arc or other frameworks,
— the overall performance of all Arc or other frameworks,
— national performance measures where they are available.
The successful bidder will be required to collate and submit their own performance data in accordance with the performance management requirements set out in the contract. Further details will be available in the ITT.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/11/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/01/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Arc, through this procurement exercise, are seeking to enter into a mini-competition framework with a maximum of 3 (three) suppliers.
Consultants are required to tender both their overhead and profit figure and their design fee as separate percentages. These figures are tendered at tender stage and are not revisited during the duration of the framework. They will be automatically included by Arc and added to the prices that consultants submit for carrying out works/services on a project by project basis.
Arc will issue request for quotation (RFQ) packs on a project by project basis to all delivery partners via the Delta Quick Calls function. The evaluation of quotations will be as explained in the ITT documentation.
The framework will be for a period of 2 years with the option to extend by an extra 2 years in annual increments to a maximum of 4 years (2 + 1 + 1).
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=526102141
GO Reference: GO-2020108-PRO-17187889
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the framework agreement.
VI.5) Date of dispatch of this notice
08/10/2020