Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Stamford Green Primary School
Christ Church Mount
Epsom
KT19 8LU
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.stamford-green.surrey.sch.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stamford Green Primary School — Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services at Stamford Green Primary School.
Stamford Green Primary School in Epsom, Surrey is a nursery and Primary School with 640 students and 90 staff, who benefit from fully refurbished classrooms in the older ‘East Wing’ and a ‘West Wing’ which opened in September 2015 providing an excellent learning environment for pupils.
The school is growing from 2 to 3 forms of entry and the expansion will be complete by September 2021 when the school will be full with 630 pupils in the main school plus approximately 40 in nursery. For 2 years in 2021/22 and 2022/23 there will be an additional 30 pupils in the main school as a bulge class works its way through years 5 and 6.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
141 420.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Surrey, East and West Sussex.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at the school.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from July 2020 until June 2023 with an option to extend for a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangements:
• at present there are 2 cleaning staff employed at this school where the structure is:
• 1 working cleaning supervisor,
• 1 additional cleaning operative,
• a member of school site staff is responsible for ad hoc cleaning during the day (this will continue),
• the current incumbent contractor is Rochelles Cleaning and Caretaking Ltd,
• there are no incumbent members of cleaning staff who are members of the LGPS,
• the annual value of the current contract at this school is GBP 28 284.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/9764962PMC
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 017-036976
Section V: Award of contract
Contract No: 036976
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/05/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vervia Ltd
05776855
Unit F3-5 The Mayford Centre, Mayford Green
Woking
GU22 0PP
UK
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 183 615.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=532635806
Go reference: GO-2020108-PRO-17187891
VI.4) Procedures for review
VI.4.1) Review body
Stamford Green Primary School
Epsom
UK
VI.5) Date of dispatch of this notice
08/10/2020