Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Birmingham 2022
One Brindley Place
Birmingham
B1 2JB
UK
Contact person: Mohammed Yahiah
Telephone: +44 7951735849
E-mail: mohammed.yahiah@birmingham2022.com
NUTS: UKG
Internet address(es)
Main address: https://www.delta-esourcing.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GSV.LOG.002 — The Supply of Furniture, Fixtures and Equipment
Reference number: GSV.LOG.002
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Birmingham Organising Committee for the 2022 Commonwealth Games requires the supply of furniture, fixtures and equipment at approximately 40 official Games venues (as set out in the procurement documentation) across various locations within the West Midlands and London including:
• competition venues — such as greenfield sites, stadiums, exhibition centres;
• athlete villages — such as university halls of residence and hotels;
• non-competition venues — such as training venues, fleet/bus depots and airports.
The OC is considering two options for the supply of goods:
• Option 1: Rental,
• Option 2: Buyback.
The OC will evaluate both options and choose the option that offers the most value for money.
The FF&E requirement has been divided into four (4) categories, as set out below:
• venue FF&E,
• village general FF&E,
• village supplementary residential FF&E,
• FA Specific FF&E — optional service.
Further details are provided in the procurement documentation.
II.1.5) Estimated total value
Value excluding VAT:
3 484 333.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30000000
39000000
II.2.3) Place of performance
NUTS code:
UKI
UKG
Main site or place of performance:
London, West Midlands (ENGLAND).
II.2.4) Description of the procurement
The Birmingham Organising Committee for the 2022 Commonwealth Games requires the supply of furniture, fixtures and equipment at approximately 40 official Games venues (as set out in the procurement documentation) across various locations within the West Midlands and London including:
• competition venues — such as greenfield sites, stadiums, exhibition centres;
• athlete villages — such as university halls of residence and hotels;
• non-competition venues — such as training venues, fleet/bus depots and airports.
The OC is considering two options for the supply of goods:
• Option 1: Rental,
• Option 2: Buyback.
Further details of the break down of furniture is detailed in the procurement documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 484 333.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 20
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
This information is detailed within the procurement documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
This information is detailed in the procurement documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 148-364122
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/11/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
Other Functional Areas with the OC may utilise this contract. The spend is voluntary and the estimated contract value stated within this notice does include the additional expenditure presented by this requirement.
Potential supplier(s) will have the option to be provide costings for rental only, buy back or both. The OC will evaluate bids on the basis detailed within the procurement documentation and will award a contract only on the option which is the most economically advantageous tender.
The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is determined that any information supplied is/was inaccurate, incomplete or untrue and is/was relied upon for selection purposes;
(iv) to cancel this procurement at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.
(vi) to award this contract to the second place tenderer if negotiations cannot be concluded, at the OC's discretion, with the first place tenderer or the first place tenderer becomes insolvent and/or suffers financial distress.
(vii) to award further works in accordance with reg. 32(9) Public Contracts Regulations.
Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=531800425
Go reference: GO-2020109-PRO-17202273
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC1A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
Birmingham 2022
One Brindley Place
Birmingham
B1 2JB
UK
VI.5) Date of dispatch of this notice
09/10/2020