Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Oxfordshire District Council
135 Eastern Avenue, Milton Park, Milton
Abingdon
OX14 4SB
UK
Contact person: Mrs Angela Cox
Telephone: +44 7761329169
E-mail: angela.cox@southandvale.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.southoxon.gov.uk
Address of the buyer profile: http://www.southoxon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.businessportal.southeastiep.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.businessportal.southeastiep.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Printing Services for Elections and Electoral Registration
Reference number: DN503861
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
The Returning Officer (RO) of South Oxfordshire District Council and Vale of White Horse District Council is undertaking an exercise for the procurement of electoral print materials including poll cards, postal vote packs and ballot papers (‘printing material’)
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 3 is the award of both lot 1 and lot 2 to the same tenderer.
II.2) Description
Lot No: 1
II.2.1) Title
Elections Printing
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
The services being sought will include but are not necessarily limited to the following:
— printing of poll cards;
— printing of postal vote poll cards;
— printing of ballot papers;
— printing of postal voting packs;
— printing of large format ballot papers and corresponding number lists; and
— the supply of grass skirts, as required for all elections and referenda held during the contract period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A new contract will be procured before the expiry of this contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electoral Registration Printing
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
The services being sought will include, but are not necessarily limited to the following: printing of household enquiry forms and invitation to register forms, information leaflets and envelopes for individual electoral registration and the printing of personal identifier refresher letters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A new contract will be procured before the expiry of this contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Combination of Lot 1 and Lot 2
II.2.2) Additional CPV code(s)
79820000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
The services being sought will include but are not necessarily limited to the following:
— printing of poll cards;
— printing of postal vote poll cards;
— printing of ballot papers;
— printing of postal voting packs;
— printing of large format ballot papers and corresponding number lists; and
— the supply of grass skirts, as required for all elections and referenda held during the contract period; and
— printing of household enquiry forms and invitation to register forms;
— information leaflets and envelopes for individual electoral registration; and
— the printing of personal identifier refresher letters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
A new contract will be procured before the expiry of this contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/11/2020
Local time: 08:00
Place:
The tenders will be submitted through an electronic portal that is not accessible to the council until after the date /time for submission has passed.
Finance will unseal the electronic tender box and procurement will download the responses and make them available to the evaluation team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
A new contract will be procured before the expiry of this contract.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
09/10/2020