Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Informatics Service
21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Specialist Resources to Expedite the Microsoft Office 365 Roll Out
Reference number: P642.06
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Across sites within the NHS in Wales
II.2.4) Description of the procurement
The scope of the procurement was to provision a team of specialist resources to expedite the rollout of Office365 and to undertake other technical work required. The objective was to make working from home using Office365 for NHS Trust staff across Wales resilient as the effects of COVID-19 developed. By adopting this approach a resilient service was provided to those working from home to undertake their daily activities. Other aspects of the solution to be rolled out included applications to manage communication to all staff in relation to latest news on COVID-19, a self-diagnosis tool to ease pressure on NHS Wales and Frequently asked questions.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
N/A
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 080-189773
Section V: Award of contract/concession
Contract No: P642.06
Title: Specialist Resources to Expedite the Microsoft Office 365 Roll Out
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
30/04/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
RedCortex Limited
5th Floor, Trafalgar House, 5 Fitzalan Place
Cardiff
CF24 0ED
UK
E-mail: martyn.mathews@redcortex.co.uk
NUTS: UK
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 1 436 725.00
GBP
Section VI: Complementary information
VI.3) Additional information
(WA Ref:103358)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/10/2020
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72000000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Across sites within the NHS in Wales
VII.1.4) Description of the procurement
NWIS is seeking to exercise a further six (6) month extension, beyond the intended contract term, to undertake additional work related the National Finance 365 rollout.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 6
N/A
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 100 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
RedCortex Limited
5th Floor, Trafalgar House, 5 Fitzalan Place
Cardiff
CF24 0ED
UK
E-mail: martyn.mathews@redcortex.co.uk
NUTS: UK
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
Extension of contract term for six (6) months to 31st October 2021
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
NWIS is establishing new ledgers as part of its move to the Strategic Health Authority (“SHA”) and as a consequence has designed new modernized reports using BI. In the alternative NWIS also relies on Art.72(1)(c), the unforeseen circumstances being the delay to the reviews and the Covid-19 crisis.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 1 436 725.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 1 536 725.00 Currency: GBP