Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Property Services Ltd
London
UK
E-mail: vee.sian@property.nhs.uk
NUTS: UK
Internet address(es)
Main address: https://www.property.nhs.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://supplierlive.proactisp2p.com/Dashboard?f=True
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Dashboard?f=True
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Landlord Service Charge
Reference number: DN160
II.1.2) Main CPV code
75122000
II.1.3) Type of contract
Services
II.1.4) Short description
NHSPS has approximately 900 leased properties in its portfolio located across seven geographical regions and in many cases service charges and/or buildings insurance premiums are demanded by the Landlord. In the first 6 months YTD of 2020/21, NHSPS has paid out c. GBP 13 million in landlord service charges across c. 600 headleases. In addition, we have paid out Landlord service charges in excess of GBP 25 000 (YTD) at 144 of these headleases, and the 50 most expensive service charges (GBP 70 000 YTD and above) account for c. 50 % of the total paid out YTD.
Headlease interests held by NHSPS fall into two broad categories, commercial landlords and NHS Family landlords. Commercial landlords comprise a broad mixture of institutions, local authorities, JVs and management companies. NHS Family landlords comprise NHS Trusts and GPs. Where the landlord is a commercial entity the initial focus of this instruction will be to regularise all accounting matters and scrutinise documentation to eradicate (and where relevant seek reimbursement of) any charges that are not consistent with the headlease. As a member of the NHS Family, NHSPS adopts a more conciliatory approach with NHS Landlords and provides both support and advice to encourage best practice to be adopted where the headlease requires the landlord to administer a service charge or entitles the Landlord to recover buildings insurance premiums.
We now require a consultant with a proven track record to assist our property management teams in ensuring that landlords discharge their liabilities in respect of service charges and buildings insurance recharges in a manner consistent with the lease and in addition ensure that financial reporting is accurate and fully transparent.
The primary reason we require this service to be delivered accurately is that we pass through all head landlord service charges to the occupiers of our buildings and accordingly we need to be in a position to demonstrate to our occupiers that all charges that we pass through are fully transparent and auditable.
Initially NHSPS requires the following elements of the scope detailed below to be delivered:
• landlord service charges – cost recovery.
As the contract progresses NHSPS may require to call on the supplier to provide the following elements of the scope:
• landlord service charge – best practice/service charge management,
• landlord insurance recharges – cost recovery,
• landlord insurance recharges – best practices/landlord insurance recharge management.
II.1.5) Estimated total value
Value excluding VAT:
660 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70332200
71315200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NHSPS has approximately 900 leased properties in its portfolio located across seven geographical regions and in many cases service charges and/or buildings insurance premiums are demanded by the landlord. In the first 6 months YTD of 2020/21, NHSPS has paid out c. GBP 13 million in landlord service charges across c. 600 headleases. In addition, we have paid out landlord service charges in excess of GBP 25 000 (YTD) at 144 of these headleases, and the 50 most expensive service charges (GBP 70 000 YTD and above) account for c. 50 % of the total paid out YTD.
Headlease interests held by NHSPS fall into two broad categories, commercial landlords and NHS Family landlords. Commercial landlords comprise a broad mixture of institutions, local authorities, JVs and management companies. NHS Family landlords comprise NHS Trusts and GPs. Where the landlord is a commercial entity the initial focus of this instruction will be to regularise all accounting matters and scrutinise documentation to eradicate (and where relevant seek reimbursement of) any charges that are not consistent with the headlease. As a member of the NHS Family, NHSPS adopts a more conciliatory approach with NHS Landlords and provides both support and advice to encourage best practice to be adopted where the headlease requires the landlord to administer a service charge or entitles the landlord to recover buildings insurance premiums.
We now require a consultant with a proven track record to assist our property management teams in ensuring that landlords discharge their liabilities in respect of service charges and buildings insurance recharges in a manner consistent with the lease and in addition ensure that financial reporting is accurate and fully transparent.
The primary reason we require this service to be delivered accurately is that we pass through all head landlord service charges to the occupiers of our buildings and accordingly we need to be in a position to demonstrate to our occupiers that all charges that we pass through are fully transparent and auditable.
Initially NHSPS requires the following elements of the scope detailed below to be delivered:
• landlord service charges – cost recovery.
As the contract progresses NHSPS may require to call on the supplier to provide the following elements of the scope:
• landlord service charge – best practice/service charge management;
• landlord insurance recharges – cost recovery;
• landlord insurance recharges – best practices/landlord insurance recharge management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
660 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
14/12/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/11/2020
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
NHS Property Services Ltd
London
UK
VI.5) Date of dispatch of this notice
12/10/2020