Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Academies Enterprise Trust
183 Eversholt Street
London
NW1 1UB
UK
Contact person: Clive Hammond
Telephone: +44 7900827152
E-mail: chammond@academiesenterprisetrust.org
NUTS: UKI
Internet address(es)
Main address: http://www.academiesenterprisetrust.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for the Provision of Catering Services
Reference number: T143/2019
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is for the provision of catering services for fifty five (55) academies. These are currently provided through a range of providers including own academy in -house provision, local authorities, other schools or outsourced third party suppliers.
The contract will be split into three lots and bidding suppliers may bid for any combination of lots including the option of a single supplier award for all three regions.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
65 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKC
UKE
UKF
Main site or place of performance:
Academies within the geographical regions of Middlesborough, Yorkshire, Humberside and Staffordshire.
II.2.4) Description of the procurement
There are 18 AET academies covered within lot 1 of this contract covering the geographical areas of Middlesborough, Yorkshire, Humbersid and Staffordshire.
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies:
• Anglesey Primary Academy,
• Beacon Primary Academy,
• The Rawlett School,
• Tamworth Enterprise College,
• Cottingley Primary Academy,
• Feversham Primary Academy,
• Meadstead Primary Academy,
• Shafton Primary Academy,
• St Helens Primary Academy,
• Firth Park Academy,
• Utterby Primary Academy,
• North Thoresby Primary Academy,
• Hall Road Primary Academy,
• Newington Primary Academy,
• The Green Way Primary Academy,
• Caldicotes Primary Academy,
• North Ormesby Primary Academy,
• Unity City Academy.
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful supplier will be expected to provide costings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of 5 years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.
II.2.5) Award criteria
Quality criterion: Method statement
/ Weighting: 20 %
Quality criterion: Requirements
/ Weighting: 35 %
Quality criterion: Quality
/ Weighting: 15 %
Quality criterion: Presentation
/ Weighting: 30 %
Price
/ Weighting:
65 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Academies in Essex, Kent and London
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKH
UKI
UKI6
UKJ4
Main site or place of performance:
Academies in the geographical regions of Essex, Kent and London.
II.2.4) Description of the procurement
There are 18 AET academies covered within lot 2 of this contract covering the geographical areas of Essex, Kent and London.
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies:
• Pioneer School,
• Maltings Academy,
• New Rickstones Academy,
• Plumberow Primary Academy,
• Westerings Primary Academy,
• Greensward Academy,
• Ashingdon Primary Academy,
• Hamford Primary Academy,
• Tendring Technology College,
• Hockley Primary Academy,
• Bexleyheath Academy,
• Richmond Park Academy,
• Aylward Academy,
• Kingsley Academy,
• Trinity Primary,
• Noel Park Primary,
• Newlands Academy,
St James The Great Primary Academy.
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful supplier will be expected to provide costings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of 5 years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.
II.2.5) Award criteria
Quality criterion: Method statement
/ Weighting: 20 %
Quality criterion: Requirements
/ Weighting: 35 %
Quality criterion: Quality
/ Weighting: 15 %
Quality criterion: Presentation
/ Weighting: 30 %
Price
/ Weighting:
65 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ
UKJ2
UKJ3
UKK
UKG3
Main site or place of performance:
Academies based in the geographical regions of South and South West England.
II.2.4) Description of the procurement
There are 19 AET academies covered within lot 3 of this contract covering the geographical areas of South and South West England
These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers.
This lot consists of the following academies:
• Ryde Academy,
• Winton Community Academy,
• New Forest Academy,
• Hazelwood Primary,
• Barton Hill Primary Academy,
• Broadlands Academy,
• Brockworth Primary Academy,
• Offas Mead Primary Academy,
• Severn View Primary Academy,
• The Ridge Academy,
• Sir Herbert Leon Academy,
• Charles Warren Academy,
• Wishmore Cross Academy,
• Lea Forest Primary Academy,
• Four Dwellings Primary Academy,
• Montgomery Primary Academy,
• Percy Shurmer Primary Academy,
• Four Dwellings Academy,
• Greenwood Academy.
The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process.
It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract.
The successful supplier will be expected to provide costings and operational proposals for the catering services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission.
The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract.
The Trust is seeking to appoint a supplier who will provide a high quality service, using locally sourced produce (wherever possible) that is cooked and prepared in the academy kitchen and will focus on exciting new food concepts that will increase take up and satisfy a wide range of pupil tastes and dietary requirements and well as catering for users cultural beliefs. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract will be for an initial period of 5 years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance.
The contract will be based on fixed elements for the cash sales gross profit margin(%), the food cost charge per pupil free school meals and universal infants free school meals and adults duty meals, sundry cost, labour costs, management fee and fully inclusive meal charges for delivered meals. Hospitality catering will be charged at a pre-agreed cost price. The contract will operate as a guaranteed performance contract with the successful supplier offering the Trust a guaranteed return/cost per annum for the provision of catering services.
II.2.5) Award criteria
Quality criterion: Method statement
/ Weighting: 20 %
Quality criterion: Requirements
/ Weighting: 35 %
Quality criterion: Quality
/ Weighting: 15 %
Quality criterion: Presentation
/ Weighting: 30 %
Price
/ Weighting:
65 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 023-052432
Section V: Award of contract
Lot No: 1
Title: Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/09/2020
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hutchison Catering
Yours Business Network, Metro Riverside Park
Tyne and Wear
NE11 9DJ
UK
Telephone: +44 7799369432
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 15 653 069.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Academies in Essex, Kent and London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/09/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aspens Services Ltd
Suite 5, Offerton Barns Business Centre, Offerton Lane
Hindlip
WR3 8SX
UK
Telephone: +44 1905759613
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 21 681 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/09/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aspens Services Ltd
Suite 5, Offerton Barns Business Centre, Offerton Lane
Hindlip
WR3 8SX
UK
Telephone: +44 1905759613
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 13 808 894.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It will be the suppliers responsibility to obtain all necessary documentation and information in order to submit a response by the closing date and time.
The contracting authority reserves the right to award each lot individually, or two or more lots to a single supplier. The contracting authority also reserves the right not to award any or part of the contract and to terminate the procurement process at any time and for any reason.
The contracting authority will not be liable for any costs incurred by any supplier expressing an interest in this tender.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant bid will be considered unless the bidder submits a confirming bid.
Suppliers are advised that whilst the Trust, as part of the tender will be seeking their professional recommendations on proposed investment in the catering facilities it is not seeking from the suppliers any bids that include investment funding.
The successful supplier(s) will be required in their year one prices to include costs in relation to the running of this tender. These costs are:
Lot 1: GBP 19 000,
Lot 2: GBP 29 500; and
Lot 3: GBP 26 500.
(MT Ref:220870)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
NW1 1BU
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
12/10/2020