Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glen Oaks Housing Association
3 Kilmuir Drive, Arden
Glasgow
G46 8BW
UK
Contact person: Donald Weir
Telephone: +44 1416380999
E-mail: donald.weir@glenoaks.org.uk
Fax: +44 1416385999
NUTS: UKM82
Internet address(es)
Main address: http://www.glenoaks.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13863
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13863
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13863
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13863
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Glen Oaks HA: Landscape Maintenance Contract 2021-24
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of a term maintenance contract for the maintenance of common areas within the Glen Oaks estate, including but not limited to the following:
(i) grass-cutting
(ii) pruning of shrubs/hedges and weed control
(iii) de-littering of common footpaths
(iv) garden care scheme for private gardens
In the employer’s properties in Arden, Darnley and North Pollok, Glasgow G46 and G53 as detailed in tender documents which is the contract area.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Postal areas: G46 and G53.
II.2.4) Description of the procurement
The procurement documents comprise the specification of works including attached drawings and measurements; the ESPD document (minimum selection standards); the invitation to tender quality document (ITT Quality Doc.); the bill of quantities and form of tender.
The tender evaluation will comprise the ESPD, your quality score for the ITT; and the contract sum stated on the form of tender. The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender) — deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality — out of 100 for your TQMS submission, ranked in relation to the other candidates.
The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality assessment
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Refer to tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/11/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/11/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=633478
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Refer to procurement documents
(SC Ref:633478)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
UK
Telephone: +44 1414298888
E-mail: glasgow@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
16/10/2020