Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
GLF Schools
The Beacon School, Picquets Way
Banstead
SM7 1AG
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467017
E-mail: tenders@minervapcs.com
NUTS: UKJ26
Internet address(es)
Main address: http://www.glfschools.org/
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLF Schools — Cleaning Services
Reference number: MPN-10151
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
GLF Schools are currently out to tender for the provision of contract cleaning services for eight of their schools in the Oxfordshire and Berkshire region: Cherry Fields Primary School; Hardwick Primary School; William Morris Primary School; Longford Park Primary School; Aureus School; Aureus Primary School; Wheatfield Primary School; Windmill Primary School. Full details of the tender can be found at the website detailed in this contract notice. Current service provision across the sites is a mix of in-house and outsourced.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
675 989.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Cherry Fields Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Wardington Road, Banbury, Oxon, OX16 2DF.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Cherry Fields Primary School is a new build one-form entry primary school due to open in September 2020. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conformant bid submission.
Lot No: 2
II.2.1) Title
Hardwick Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Ferriston, Banbury, Oxon, OX16 1XE.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Hardwick Primary School is a one-form entry primary school with nursery. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The cleaning service is currently delivered by an in-house team. TUPE is expected to apply, details of which can be found in the tender documentation. Cleaning operatives are members of the Local Government Pension Scheme and the Trust expects the successful bidder to complete full Admitted Body Status to the LGPS as part of the provision under the contract.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conformant bid submission.
Lot No: 3
II.2.1) Title
William Morris Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Bretch Hill, Banbury, Oxon, OX16 0UZ.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. William Morris Primary School is a primary school with a PAN of 25 and with nursery. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The cleaning service is currently delivered by an in-house team. TUPE is expected to apply, details of which can be found in the tender documentation. Cleaning operatives are members of the Local Government Pension Scheme and the Trust expects the successful bidder to complete full admitted body status to the LGPS as part of the provision under the contract.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conformant bid submission.
Lot No: 4
II.2.1) Title
Longford Park Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Longford Park Road, Bodicote, Banbury, Oxon, OX15 4FU.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Longford Park Primary School is a 1.5-form entry primary school with nursery. The school opened in 2017 and is growing by one year group per annum. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The cleaning service is currently delivered by an in-house team. TUPE is expected to apply, details of which can be found in the tender documentation. Cleaning operatives are members of the Local Government Pension Scheme and the Trust expects the successful bidder to complete full Admitted Body Status to the LGPS as part of the provision under the contract.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted if accompanied by a conformant bid submission.
Lot No: 5
II.2.1) Title
Aureus School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Candytuft Way, Harwell, Didcot, Oxon, OX11 6FF.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Aureus School is an eight-form entry co-education secondary school. The school opened in September 2017 and is increasing by a year group per annum. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The contract is currently outsourced. TUPE is expected to apply, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conformant bid submission.
Lot No: 6
II.2.1) Title
Aureus Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Clover Fields, Didcot, Oxon, OX11 6GS.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Aureus Primary School is a two-form entry primary school with nursery. The school opened in September 2018 and is growing by one year group per annum. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The cleaning service is currently delivered by an in-house team. TUPE is expected to apply, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conformant bid submission.
Lot No: 7
II.2.1) Title
Wheatfield Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Woodward Close, Winnersh, Wokingham, Berkshire, RG41 5NW.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Wheatfield Primary School is a one-form entry primary school. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The cleaning service is currently outsourced. TUPE is expected to apply, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conforming bid submission.
Lot No: 8
II.2.1) Title
Windmill Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Fernlea Drive, Fernlea Drive, Wokingham, Berkshire, RG41 3DR.
II.2.4) Description of the procurement
GLF Schools are currently out to tender for the provision of a full daily cleaning service. Windmill Primary School is a one-form entry primary school. The contract commencement date is 26 October 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. The cleaning service is currently outsourced. TUPE is expected to apply, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Variants will only be accepted when accompanied by a conformant bid submission.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 084-199999
Section V: Award of contract
Lot No: 1
Contract No: GLF Schools
Title: Cherry Fields Primary School
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 2
Contract No: GLF Schools
Title: Hardwick Primary School
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 3
Contract No: GLF Schools
Title: William Morris Primary School
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 4
Contract No: GLF Schools
Title: Longford Park Primary School
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 5
Contract No: GLF Schools
Title: Aureus School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/10/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Direct Cleaning Services SW Ltd
The Old Post Office, 41-43 Market Place
Chippenham
SN15 3HR
UK
NUTS: UKK15
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 406 833.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: GLF Schools
Title: Aureus Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/10/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Direct Cleaning Services SW Ltd
The Old Post Office, 41-43 Market Place
Chippenham
SN15 3HR
UK
NUTS: UKK15
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 102 248.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: GLF Schools
Title: Wheatfield Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/10/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Direct Cleaning Services SW Ltd
The Old Post Office, 41-43 Market Place
Chippenham
SN15 3HR
UK
NUTS: UKK15
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 78 429.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: GLF Schools
Title: Windmill Primary School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/10/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Direct Cleaning Services SW Ltd
The Old Post Office, 41-43 Market Place
Chippenham
SN15 3HR
UK
NUTS: UKK15
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 88 479.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
See Section VI.4.3
See Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
GLF Schools incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
16/10/2020