Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Office of the Sussex Police and Crime Commissioner
N/A
Sackville House, Brooks Close, East Sussex
Lewes
BN7 2FZ
UK
Contact person: Rob McCarthy
Telephone: +44 7976982887
E-mail: Rob.McCarthy@surrey.pnn.police.uk
NUTS: UK
Internet address(es)
Main address: https://www.sussex-pcc.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30091
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34982&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34982&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Conversions Framework
Reference number: JPS648
II.1.2) Main CPV code
50117000
II.1.3) Type of contract
Services
II.1.4) Short description
The authority is seeking to appoint suitably qualified Contractors to a framework for the provision of vehicle conversion services.
The framework is split into seven lots, as follows:
Lot 1: Supply, supply and installation, installation, refurbishment or removal/disposal of public warning equipment including control equipment, lighting, sound and PA systems;
Lot 2: Supply, supply and application or removal of livery;
Lot 3: Supply, supply and installation, installation or removal/disposal of specialist vehicle borne equipment;
Lot 4: Provision of a mobile installation service and/or a fully equipped, temporary workshop(s);
Lot 5: Design, build and/or convert motorcycles or ATV’s;
Lot 6: Design, build and/or convert vehicles (up to 7.5 tonnes), excluding motorcycles or ATV’s;
Lot 7: Design, build and/or convert vehicles (over 7.5 tonnes).
Further details on each of the above lots may be found in the specification of service within the tender documents.
II.1.5) Estimated total value
Value excluding VAT:
60 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612310
31620000
50117100
31612300
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Supply, supply and installation, installation, refurbishment or removal/disposal of public warning equipment including control equipment, lighting, sound and PA systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-month renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Attached as document.
Lot No: 2
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612300
31620000
31612310
50117000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Supply, supply and application or removal of livery.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-month renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Attached as document.
Lot No: 3
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612300
31612310
31620000
50117000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Supply, supply and installation, installation or removal/disposal of specialist vehicle borne equipment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-month renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Attached as document.
Lot No: 4
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612300
31612310
31620000
50117000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Provision of a mobile installation service and/or a fully equipped, temporary workshop(s).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-month renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Attached as document.
Lot No: 5
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612300
31612310
31620000
50117000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Design, build and/or convert motorcycles or ATV’s.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-month renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Attached as document.
Lot No: 6
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612300
31612310
31620000
50117000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Design, build and/or convert vehicles (up to 7.5 tonnes), excluding motorcycles or ATV’s.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
24 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-month renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Attached as document.
Lot No: 7
II.2.1) Title
Vehicle Conversions
II.2.2) Additional CPV code(s)
31612300
31612310
31620000
50117000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any location throughout the UK, to be confirmed by a contracting authority when they call off of the framework.
II.2.4) Description of the procurement
Design, build and/or convert vehicles (over 7.5 tonnes).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
1 x 24-months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
9000000
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 999
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/11/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
25/02/2021
IV.2.7) Conditions for opening of tenders
Date:
25/11/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Contracting authorities that are permitted to use this framework agreement are detailed below:
— Central Government Departments, Executive Agencies, Arms Lengths Bodies, NDPB's and vehicle lease or vehicle management providers when acting on behalf of UK public sector bodies.
— Research Council Shared Services Ltd and their members.
— Public Corporations.
For the avoidance of doubt, all other organisations listed in Schedule 1 to the Public Contracts Regulations 2006 (as amended) shall be entitled to access this framework.
— Local authorities.
— Joint authorities established under Part IV of the Local Government Act 1985.
— Body's corporate established pursuant to an order under Section 67 of the Local Government Act 1985.
— NDPBs.
— National Parks Authorities.
— Educational establishments in England and Wales, maintained by the Department for Education, Universities and Colleges but not independent schools.
— Police Forces in the United Kingdom.
— Police Forces and Special Police Forces in the United Kingdom, and/or Police and Crime Commissioners (as defined by the Police Reform and Social Responsibility Act 2011) and/or the Police Authorities (as defined in the Police Act 1964, Police Act 1996, Serious Organised Crime and Police Act 2005, Police and Justice Act 2006, Police, Public Order and Criminal Justice (Scotland) Act 2006), and other relevant legislation for the constituent parts of the United Kingdom, for their respective rights and interests.
Schedule of Public Act Authorities relating to this has been added as an attachment to this OJEU notice in relation to the above.
— Fire and Rescue Services (including Scotland, Wales and Northern Ireland) — Joint Authorities established under Part IV of the Local Government Act 1985.
— NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts (There is also a drill down to NHS Doctors making them ‘easily identifiable’).
— Hospices.
— Hospices in UK including Scotland, Wales and Northern Ireland.
— Registered Social Landlords (Housing Associations).
— Third Sector and Charities.
— Citizens Advice.
— Scottish Public Bodies.
— Scottish Government.
— Scottish Local Authorities.
— Scottish Agencies, NDPBs.
— Scottish NHS Bodies.
— Scottish Further and Higher Education Bodies.
— Police Scotland.
— Scottish Fire and Rescue.
— Scottish Housing Associations.
— Scottish Parliament.
— Scotland Citizens Advice.
— Scottish Schools, maintained by Education Scotland, but NOT Independent Schools.
— Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities.
— NHS Wales.
— NHS Wales GP Practices.
— NI Public Bodies.
— Northern Ireland Government Departments and Public Sector Bodies.
— Northern Ireland Local Authorities.
— Schools in Northern Ireland.
— Further and Higher Education in Northern Ireland.
— Police Service of Northern Ireland.
— Citizens Advice Northern Ireland.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
19/10/2020