Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Broadway Academy
The Broadway, Perry Barr
Birmingham
B20 3DP
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.broadway-academy.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./27PU43H523
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Broadway Academy
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Broadway Academy.
The contract covers the scope for the provision of all catering services within the academy, which also includes all hospitality and free issue requirements.
II.1.5) Estimated total value
Value excluding VAT:
540 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The successful tenderer will be required to provide catering services at Broadway Academy.
The contract covers the scope for the provision of all catering services within the Academy, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is three years commencing on 1 April 2021 and concluding on 31 March 2024, with the potential for an extension of up to a further 3 years.
The contract being offered within this tender will be based on a guaranteed performance basis with all free issue requirements and hospitality being recharged on consumption at ‘net’ food cost only.
It is expected that the contract during this contractual term will operate at a surplus.
The Academy are looking for the successful tenderer to provide inward investment to refresh and rejuvenate the catering facilities, thus improving on the current provision and ensure that the amount of time spent queuing by pupils is reduced within all break periods.
The quality of food provision will be critical and your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 20 miles from the Academy. It is expected that menus will feature and utilise products in season when available.
HMC Halal preparation is of paramount importance to the Academy and companies tendering for the contract must demonstrate this. Full HMC certification and sourcing of meat will be required.
Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed, along with examples of where this has been undertaken within similar contracts recently.
The successful contractor will need to be in a position to offer a suitable pension scheme or gain admission to the West Midlands Pension Scheme, as some of the current catering staff enjoy the benefits of a LGPS.
The successful contractor should have similar operations within the local area, thus ensuring that the operational management team responsible for the contract are available for regular unplanned visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/12/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-School-catering-services./27PU43H523
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/27PU43H523
Go reference: GO-20201023-PRO-17270978
VI.4) Procedures for review
VI.4.1) Review body
Broadway Academy
The Broadway, Perry Barr
Birmingham
B20 3DP
UK
VI.5) Date of dispatch of this notice
23/10/2020