Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Harlow District Council
Civic Centre, Water Gardens
Harlow Essex
CM20 1WG
UK
Contact person: Julie Galvin
Telephone: +44 1279446655
E-mail: admin.legal@harlow.gov.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.harlow.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0086
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
On line and Print Law Library Services
Reference number: 21/063
II.1.2) Main CPV code
79140000
II.1.3) Type of contract
Services
II.1.4) Short description
Framework for the provision of on line and print law library legal research services for the members of the Public Law Partnership to call upon, as required by each authority and as described in the Authorities Brief.
The Authority envisages appointing up to 3 top scoring suppliers, where there are less than 3 Tenderers who meet the requirements set out in the ITT and Brief the Authority will appoint all those who do meet the requirements
II.1.5) Estimated total value
Value excluding VAT:
1 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79140000
II.2.3) Place of performance
NUTS code:
UKH
Main site or place of performance:
East of England
II.2.4) Description of the procurement
Framework which members of the Public law Partnership may call upon, as required by the member of the PLP Partnership on a case by case basis:
. Services Sought
a. Provision of on line fully consolidated legislation, case law coverage, journals, EU law, current awareness articles, bulletins, alerts, and access to a number of leading titles, to include an Index of Legal Terms and Statutory Annotations.
b. Access to text books and looseleafs, (hard copies and on-line) including up-to-the minute alerting, rapid reporting of cases and authoritative commentary in key areas for public sector lawyers.
c. Access to maintained resources to include e.g. practice notes, standard forms/documents/precedents; standard clauses and drafting notes.
d. Free of charge and unlimited in time on line training for all users of all on line research products.
In addition the PLP Board anticipate the inclusion of value add offerings including and not limited to the following:
a. Support in the production of PLP monthly newsletter in terms of branding and content, such as case law updates and interesting articles on relevant subject matters;
b. Support and sponsorship of training events/ law students and NQ’s;
c. website links,
d. free of charge licences for non- fee earning support staff and
e. Other creative responses to support the PLP Partnership
f. Easy access use and management statistics
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The current expenditure in total over the last three years by the PLP Partners is in excess of GBP 1,045,000 , with approximately ½ being on-line legal research materials including legislation, case law, articles, bulletins, forms and precedents (collectively known as “legal resource materials”) and ½ encyclopaedias (hard copy and on-line) and text books.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/11/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/11/2021
Local time: 12:00
Information about authorised persons and opening procedure:
tenders will be opened simultaneously via the My Tenders procurement portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All communications during the tender period must be submitted via the MyTenders portal. Tenders must be submitted strictly by the deadline via the MyTenders portal and no other means whatsoever.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=220904.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=223991.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:223991)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
04/10/2021