Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ayrshire Housing
119 Main Street
Ayr
KA8 8BX
UK
Telephone: +44 1292880120
E-mail: j.purvis@ayrshirehousing.org.uk
NUTS: UKM94
Internet address(es)
Main address: http://www.ayrshirehousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd.
40C Speirs Wharf
Glasgow
G4 9TH
UK
E-mail: info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: www.ewing-somerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ayrshire H.A. - Landscape Maintenance Contract 2022 - 2025
Reference number: ESP: 4525
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The works comprise the routine upkeep and regular maintenance of open space and
garden areas of the various sites listed in the Bill of Quantities, list of addresses and tender drawings to
keep them in a neat and tidy condition to promote and control growth. Reactive repair works will also
require to be priced separately for instruction by the Client on an ad-hoc basis.
II.1.5) Estimated total value
Value excluding VAT:
360 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45112700
50000000
77314100
71421000
90620000
77300000
77340000
II.2.3) Place of performance
NUTS code:
UKM94
Main site or place of performance:
Ayrshire
II.2.4) Description of the procurement
The Work will comprise routine upkeep, and regular maintenance of open space and garden areas of the various sites listed in the Invitation to Tender documents, to keep them in a neat and tidy condition to promote and control growth.
The works will include: -
Grass cutting, Culvert Cleaning, Stream Cleaning, Litter Collection, Weed Control, Shrub Maintenance, Tree Maintenance, Whip Maintenance, Hedge Maintenance, Woodland Maintenance, Garden Care Maintenance, Play Area Maintenance, Bin Store Maintenance, Bin Store Powerwashing, Bin Store Refuse Removal and Rubbish and Bonfire Removal. The above will include the disposal of all arisings resulting from the works. Litter collection will be deemed to include collection and disposal of fallen leaves and other seasonal arisings.
Reactive repair works will be priced separately for instruction by the Employer on an ad-hoc basis and will typically include items such as uplift and removal of items not included in general litter collection, staking and tying trees, hedging works, pruning trees, crown reduction,
removing mature shrubs, tree felling, tree replacement, shrub replacement, mulching, soiling, grass area repairs, turfing and work to existing gullies.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Assessment
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
360 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract for any variable period up to a maximum of 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Contracting organisations wishing to participate in the competition should be a member of the British Association of landscape Industries (BALI) or an equivalent organisation recognised within the industry. Certification or proof of membership to be supplied.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/11/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/11/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2025 and 2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the
closing time to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=669072.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
Ayrshire Housing will include community benefit requirements in the following types of contract irrespective of value:
New build and major refurbishment projects.
Contracts for the renewal of building components (e.g. doors and windows, bathroom
and kitchen renewals, and central heating).
Multi-year service contracts for reactive repairs, gas services and landscape
maintenance.
Such requirements will provide for enhancements including job training, school and community engagement, and innovation and
evaluation.
Ayrshire Housing is also committed to obtaining wider community benefits through the promotion of fair work practices and general social responsibility. With regard to the latter, we will always seek to work with companies that demonstrate a commitment to tax fairness
through for example the Fair Tax Mark scheme and ethical supply chains (e.g. through the Fair Trade Foundation’s scheme).
(SC Ref:669072)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=669072
VI.4) Procedures for review
VI.4.1) Review body
Ayr Sheriff Court
Sheriff Court House, Wellington Square
Ayr
KA7 1EE
UK
VI.5) Date of dispatch of this notice
04/10/2021