Contract notice
Section I: Contracting
authority
I.1) Name and addresses
PA Housing Limited
3 Bede Island Road
Leicester
LE2 7EA
UK
Contact person: Jitesh Jivram
E-mail: jitesh.jivram@pahousing.co.uk
NUTS: UK
Internet address(es)
Main address: https://pahousing.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://intendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PA Housing Fire Safety Maintenance Contract's
Reference number: PAPP-0268
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Contracts for Fire Safety Maintenance and also other compliancy related testing and serving work streams to properties owned / managed by Paragon Asra Housing Limited (PA Housing).
II.1.5) Estimated total value
Value excluding VAT:
1 875 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Fire Safety Servicing and Maintenance - London and South East
II.2.2) Additional CPV code(s)
31625100
42521000
35111500
31518200
38431200
44221220
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
Properties owned and managed by PA Housing
II.2.4) Description of the procurement
These contracts are for Fire Safety Maintenance and also other compliancy related testing and serving work streams to properties owned / managed by Paragon Asra Housing Limited (PA Housing).The services required by this contract, can include but are not restricted to:i. Maintenance of Fire Alarm Systems – Servicing. This includes Dry Risers Maintenance, Automatic Opening Vents (AOV’s), Sprinkler Systems amongst others.ii. Fire extinguishersiii. Red care systemsiv. Ad hoc repairs of door access controls and systems, including powered doors and associated reactive repairsv. Servicing and maintenance of emergency lighting, including car park lighting where required.vi. Servicing and maintenance of Ventilation of systems where required.vii. Car Park ventilation systems
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contracts will commence in August 2022 and run for a period of five years with the option for renewal, as decided by PA Housing, for an extension of up to a further one year plus one year. The maximum duration of the contracts is therefore seven years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will Invite Candidates to Tender, who will have achieved the highest score, out of the maximum points available Part 3 - Section 6.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that the estimated contract value is based upon the initial term of five years and is inclusive of VAT.
Lot No: 2
II.2.1) Title
Fire Safety Servicing and Maintenance - The Midlands
II.2.2) Additional CPV code(s)
35111500
42521000
31518200
31625100
38431200
44221220
II.2.3) Place of performance
NUTS code:
UKG
UKF
Main site or place of performance:
Properties owned and managed by PA Housing
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:i. Maintenance of Fire Alarm Systems – Servicing. This includes Dry Risers Maintenance, Automatic Opening Vents (AOV’s), Sprinkler Systems amongst others.ii. Fire extinguishersiii. Red care systemsiv. Ad hoc repairs of door access controls and systems, including powered doors and associated reactive repairsv. Servicing and maintenance of emergency lighting, including car park lighting where required.vi. Servicing and maintenance of Ventilation of systems where required.vii. Car Park ventilation systems
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
625 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contracts will commence in August 2022 and run for a period of five years with the option for renewal, as decided by PA Housing, for an extension of up to a further one year plus one year. The maximum duration of the contracts is therefore seven years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will Invite Candidates to Tender, who will have achieved the highest score, out of the maximum points available Part 3 - Section 6.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are to note that the estimated contract value is based upon the initial term of five years and is inclusive of VAT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/11/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/12/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In line with contract length and extensions
VI.3) Additional information
Candidates are to note that they may submit a Request to Participate for one, multiple or all lots at this stage. However; Candidates are to also note that the client reserves the right to limit the number of lots awarded to any given Tenderer, regardless of the outcome of the tender evaluation. A Tenderer will not be awarded more than one Lot. In the event that the top placed Tenderer is the same for both Lots at the conclusion of the tender evaluation the Lots will be awarded as follows:i. Lot 1 – London and the South-East will be awarded to the top placed Tendererii. Lot 2 – The Midlands will be awarded to the second placed Tenderer
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.2) Body responsible for mediation procedures
The High Court of England and Wales
The Royal Courts of Justice, The Strand
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
04/10/2021