Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Middlesex University
The Burroughs
London
NW4 4BT
UK
Contact person: Kerry Wroe
E-mail: UPOhelp@mdx.ac.uk
NUTS: UKI71
Internet address(es)
Main address: https://www.in-tendhost.co.uk/mdx
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.co.uk/mdx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/mdx
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Current Research Information System
Reference number: UPO-0028
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Middlesex University requires a supplier who has the ability to deliver this contract and can demonstrate previous experience and a broad skills base in the provision of systems supporting the research lifecycle. We recognise that the digital services needed to underpin and support research are multi-faceted and complex. We see the adoption of this integrated digital research management and support service as crucial to providing effective and efficient management of the research lifecycle and associated resources and informing decision-making and planning which will enable us to be more proactive in securing and mobilising funding and resources, as well as promoting research outputs and expertise to funders and potential partners for increased research impact. We require a solution for integrated digital research information management, with the scope of requirements encompassingA) A core module for research information management (including integration with (or replacement and mi
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKI71
Main site or place of performance:
II.2.4) Description of the procurement
Middlesex University requires a supplier who has the ability to deliver this contract and can demonstrate previous experience and a broad skills base in the provision of systems supporting the research lifecycle. We recognise that the digital services needed to underpin and support research are multi-faceted and complex. We see the adoption of this integrated digital research management and support service as crucial to providing effective and efficient management of the research lifecycle and associated resources and informing decision-making and planning which will enable us to be more proactive in securing and mobilising funding and resources, as well as promoting research outputs and expertise to funders and potential partners for increased research impact. We require a solution for integrated digital research information management, with the scope of requirements encompassingA) A core module for research information management (including integration with (or replacement and migration off) the current Eprints research repository and Figshare data repository for research output and academic staff profile management),B) An ethics module for managing ethics applications and approvals, C) Functionality to enable us to manage the postgraduate research degree student lifecycle from registration to degree award, marking milestones, which integrates with our MISIS student records system. D) Reporting and analytics which support all stages of the research lifecycle and allow data to be extracted for use in our Tableau reports.E) An easy-to-use, engaging, and seamless interface for use by both academics and professional services staff, which supports the research lifecycle and acts as the ‘single source of truth’ We wish to be able to implement CRIS functionality in a staged modular approach, with initial modules covering the following core areas of functionality:• Core Research Information management – Including o integration with HR and Finance (Oracle PAFIS), o Pre- and Post-Award research funding management, including costings and project milestones, notifications of funding and knowledge exchange opportunities, o links to research outputs including integration with (or replacement of) our Research Repository (Eprints) and Figshare research data repository, o provision of researcher/academic staff profiles to encourage engagement and facilitate reporting and analytics at various levels within the organisation and integration with our mdx.ac.uk site to allow these to be presented as a means of raising our staff profile.• Post-Graduate Research Student progression – encompassing registration, key milestones, supervisor meetings and feedback, encouraging student engagement, and supporting the overall postgraduate research student lifecycle.• Ethics – Integration with Infonetica (or replacement of) functionality to manage research ethics applications and approvals.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Proposed term is 5 years with options to extend
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/11/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/11/2021
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Public Procurement Review Service
Cabinet Office
London
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
07/10/2021