Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bournemouth, Christchurch and Poole Council
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
UK
E-mail: procurement@bcpcouncil.gov.uk
NUTS: UKK2
Internet address(es)
Main address: https://www.bcpcouncil.gov.uk
Address of the buyer profile: https://www.supplyingthesouthwest.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Ice Cream Products for BCP Council
Reference number: DN561888
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Council seeks supplier(s) for the supply and delivery of ice cream products in Bournemouth, Christchurch and Poole. The tender is divided into two lots, one for impulse ice cream and the other for scoop ice cream and accessories. Bidders are able to Bid for a single lot or both lots. The Council currently has 20 trading outlets along the seafront which the supplier(s) will be required to supply as well as five park cafés, two museums, a country park and a visitor centre.
The Council reserves the right to ask the supplier(s) to supply further units and the Council reserves the right to close sites as well as move sites to new locations.
The estimated value of the contract including any possible extensions is up to £2,500,000. However, Bidders should note that the spend per annum for each Lot is currently at the below levels:
• Lot 1 – Impulse Ice Cream – Approximate spend £90,000 per annum
• Lot 2 – Scoop Ice Cream and Accessories – Approximate spend £260,000 per annum
However, to allow for potential increase in spend, the contract value has been set at up for £500,000 per annum.
BCP Council does not guarantee any volume of supply during the term of the contract. The volume of supply is dependent on the number of operating units and demand. The demand is strongly led by the season, weather, school holidays as well as events such as the Bournemouth Air Show.
II.1.5) Estimated total value
Value excluding VAT:
2 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Impulse Ice Cream
II.2.2) Additional CPV code(s)
15000000
39222000
39310000
50883000
II.2.3) Place of performance
NUTS code:
UKK2
II.2.4) Description of the procurement
For Lot 1, the Council seeks a supplier for the supply and delivery of impulse ice cream products throughout Bournemouth, Christchurch and Poole. The Supplier must provide a range of at least 10 impulse products for each site to include cones, choc bars, lollies and push ups incorporating a kids range. The impulse ice cream to be supplied should have good brand awareness to maximise sales at BCP Council catering sites.
The Supplier will be required to supply free on loan refrigeration equipment for all of the sites which sell Impulse ice cream. This equipment remains in the ownership of the Supplier throughout the contract period and will be maintained and serviced by the Supplier at no cost to BCP Council. The Supplier will be required to deliver and install freezers prior to the start of the contract, working with the Council to ensure that sites are out of action for the minimum time possible. The Supplier is required to ensure that refrigeration equipment is installed and operational on all sites ready for the contract start date.
The Supplier will also be required to provide six free on loan kiosks for along the seafront for the duration of the contract. The kiosks will need to be equivalent to those pictured in the procurement documentation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
90 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2022
End:
28/02/2025
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Scoop Ice Cream
II.2.2) Additional CPV code(s)
15000000
39222000
39310000
50883000
II.2.3) Place of performance
NUTS code:
UKK2
II.2.4) Description of the procurement
For Lot 2, the Council seeks a supplier for the supply and delivery of scoop ice cream products throughout Bournemouth, Christchurch and Poole. The Council requires a supplier that can provide a range of at least 22 scoop ice cream flavours in minimum 4 litre tubs, accessories, individual pots of ice cream as well as ice cream for dogs. The scoop ice cream to be supplied should be an ice cream that will add value to the experience of customers to BCP Council catering outlets with a preference for scoop ice creams that are not readily available in retail outlets and reflect the local area. The Council also requires Bidders to submit pricing for soft mix ice cream within the pricing evaluation for Lot 2 with the option to buy soft mix ice cream through this Lot.
The Supplier will be required to supply free on loan refrigeration equipment for all of the sites which sell Scoop ice cream. Please note that this quantity may increase prior to or during the term of the contract. This equipment remains in the ownership of the Supplier throughout the contract period and will be maintained and serviced by the Supplier at no cost to BCP Council. The Supplier will be required to deliver and install freezers at the start of the contract, working with the Council to ensure that sites are out of action for the minimum time possible. The Supplier is required to ensure that refrigeration equipment is installed and operational on all sites ready for the contract start date.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
260 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2022
End:
28/02/2025
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/11/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/11/2021
Local time: 14:00
Information about authorised persons and opening procedure:
All tenders are electronically sealed and opened by the Council's Democratic Services team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Tender submissions must be by way of completion and submission of the Standard Selection Questionnaire (in accordance with the requirements set out in the Standard Selection Questionnaire) and tender by the date and time specified in Section IV.2.2.). The Council reserves the right not to accept tender submissions that are received after the deadline.
Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time.
VI.4) Procedures for review
VI.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
UK
VI.5) Date of dispatch of this notice
11/10/2021