Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Stevenage Borough Council
Daneshill House, Danestrete
Stevenage
SG1 1HN
UK
Contact person: Corporate Procurement
E-mail: procurement@stevenage.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.stevenage.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
Reference number: CCD00881/CCD00882/CCD00883
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Stevenage Borough Council is seeking expressions of interest from suitable qualified and experienced service providers for the provision of heating and water hygiene services under three lots as follows:Lot 1 Domestic Heating Service and Maintenance plus ad-hoc installation worksLot 2 Communal Heating Servicing and Maintenance Lot 3 Water Hygiene Servicing and MaintenanceEach of the three contracts will be TPC 2005(as amended) for a maximum of eight years (4+2+2)SBC is following a two-stage Restricted process in accordance with the Public Contracts Regulations 2015. Full details of the Contracts, requirements and procurement process as included in the documents.The SQ stage virtual bidders day is being held on 11 March 2021, see SQ stage procurement documents for more detail.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
9 693 901.09
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Domestic Heating Servicing and Maintenance
II.2.2) Additional CPV code(s)
50000000
79512000
50721000
90913100
71315300
50700000
50514100
45315000
50500000
45232141
45331100
45331000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Lot 1 comprises LGSR servicing, maintenance and remedial works to domestic heating systems across SBC's stock under a 3* rate plus ad hoc installation works. The contract will include a full call handling service both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum of 8 years (4 + 2 + 2). Organisations bidding for Lot 1 are not permitted to bid for any other Lot.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 1. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal
II.2.5) Award criteria
Quality criterion: as per tendering documents
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is likely that there will be personnel to whom the right of TUPE will apply.
Lot No: 2
II.2.1) Title
Lot 2 - Communal Heating Servicing and Maintenance
II.2.2) Additional CPV code(s)
50000000
50721000
90913100
71315300
50700000
50514100
45315000
50500000
45232141
45331000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Lot 2 comprises servicing, maintenance and remedial works to communal heating systems across SBC's stock under an annual rate. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 2 may not bid for Lot 1 but may bid for Lot 3.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 2. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
II.2.5) Award criteria
Quality criterion: as per tendering documents
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3 - Water Hygiene Servicing and Maintenance
II.2.2) Additional CPV code(s)
50000000
90913100
71315300
50700000
50514100
45232430
42122130
50500000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Lot 3 comprises servicing and remedial works to water tanks, pumps and associated systems and equipment across SBC's stock. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 3 may not bid for Lot 1 but may bid for Lot 2.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 3. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
II.2.5) Award criteria
Quality criterion: as per tendering documents
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-003890
Section V: Award of contract
Lot No: 1
Contract No: CCD00881
Title: SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/09/2021
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aaron Services Ltd
3193203
Basildon
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 8 850 669.81
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CCD00882
Title: SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/09/2021
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gasway Services Ltd
4158628
Norwich
UK
NUTS: UKH15
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 704 419.60
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CCD00883
Title: SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/09/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Safe Water IO Ltd
10344786
London
UK
NUTS: UKI31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 138 811.68
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
13/10/2021