Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Belfast Metropolitan College
125–153 Millfield Road
BELFAST
BT1 1HS
UK
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 3586501 DfE - BMC - Provision of Advertising (Media buying) services to Belfast Metropolitan College
Reference number: ID 3586501
II.1.2) Main CPV code
79341000
II.1.3) Type of contract
Services
II.1.4) Short description
Belfast Metropolitan College (Belfast Met) wishes to appoint an advertising agency to provide advertising in the form of media planning and related services (production and research for strategy) to promote its Further Education, Higher Education Full Time and Part Time provision in order to recruit prospective students and employer recruitment campaigns.
II.1.5) Estimated total value
Value excluding VAT:
294 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79341400
79341200
79340000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Belfast Metropolitan College (Belfast Met) wishes to appoint an advertising agency to provide advertising in the form of media planning and related services (production and research for strategy) to promote its Further Education, Higher Education Full Time and Part Time provision in order to recruit prospective students and employer recruitment campaigns.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
294 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 9
This contract is subject to renewal: Yes
Description of renewals:
This Contract is expected to commence in November 2021 for an initial period until 31 July 2022 with the
option to extend for two further one year periods, dependent on internal approvals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Contract is expected to commence in November 2021 for an initial period until 31 July 2022 with the
option to extend for two further one year periods, dependent on internal approvals.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure in II.2.6 is the maximum estimated contract value
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
as per Tender documentation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
as per Tender documentation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
as per Tender documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2021
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
14/02/2022
IV.2.7) Conditions for opening of tenders
Date:
16/11/2021
Local time: 15:30
Information about authorised persons and opening procedure:
Only CPD Procurement Staff with access to the project on eTendersNI.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If required following the expiry of this contract.
VI.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering... on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach... satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach... satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs... and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave... professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated.... The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions... being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a... period of twelve months from the date of issue of the certificate.” . . "The Authority expressly reserves the rights:. . (I). not to award any... contract as a result of the procurement process commenced by publication of this notice;. (II). to make whatever changes it may see fit... to the content and structure of the tendering Competition;. (III). to award (a) contract(s) in respect of any part(s) of the [services] covered... by this notice; and. (IV). to award contract(s) in stages.. . and in no circumstances will the Authority be liable for any costs incurred by. candidates."
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015(as amended)... and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award... of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the... unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
15/10/2021