Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Jamie Smart
E-mail: jamie.smart@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks
Reference number: CT0812
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks.
The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years
Bidder should note TUPE may apply
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 015 123.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911000
90911100
90900000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis.
There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality.
Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed.
Framework Operation
The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period.
If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on.
This arrangement is required to drive best value whilst ensuring business continuity.
For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers.
The requirement:
Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations.
All works must comply with the latest edition of the Health and Safety at Work Regulations
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to:
graffiti removal,
chute cleaning, and
fire damage cleaning.
Full blocks with different requirements
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-001990
Section V: Award of contract
Contract No: CT0812
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/09/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ISS Facility Services
2030 The Crescent , Birmingham Business Park, Solihull Parkway
Birmingham
B37 7YE
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Caledonian Maintenance Services Ltd
68 Bogmoor Place, Shieldhall
Glasgow
G51 4SN
UK
NUTS: UKM75
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
13 Hill Street
Edinburgh
EH2 3JP
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 128 580.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Potential bidders should note that TUPE may or may not apply to some or all of the personnel currently assigned to undertakings that are currently performing part or all of the duties described in the Service Specifications. Tenderers should, prior to submitting their Tender, take their own specific legal advice to ascertain whether TUPE could be held to apply to such undertakings and, if so, how that would impact on their Tender.
More details will be provided at point of tender.
(SC Ref:670835)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
Eh11LB
UK
VI.5) Date of dispatch of this notice
18/10/2021