Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Purchasing Organisation
41 Industrial Park
WAKEFIELD
WF20XE
UK
Contact person: Contracts Team
E-mail: contracts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: www.ypo.co.uk
Address of the buyer profile: https://procontract.due-north.com
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001082 Product Information Management System (PIM) and Related Services
Reference number: 001082
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO's current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48200000
48300000
48480000
48610000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO's current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue.
Specific requirements are set out in detail within the tender appendices, "Specification" and "System Requirements" which can be accessed for free through our e-tendering system and searching for the opportunity, "YPO - 001082 Product Information Management System (PIM) and Related Services"
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
14/02/2022
End:
13/02/2032
This contract is subject to renewal: Yes
Description of renewals:
Renewal if required will commence within a year before the Contract End Date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
1.6. The Contract will cover the period from 14 February 2022 to 13 February 2026 with three options to extend for an additional 24 months respectively. The first decision to extend the contract period will be taken by the end of November 2025 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 10 years, from 14 February 2022 to 13 February 2032 (subject to an annual review, incorporating price negotiations and KPI performance.)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
"Organisation must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender
documentation/ Online Tender located on our E-Procurement
System. The web address can be found under 'Procurement Documents' in 'Communication' section in this notice.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the ITT documents for more information.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-008599
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/11/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/11/2021
Local time: 14:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This procurement may need to be repeated before its final contract end date dependent on YPO requirements at that time.
VI.3) Additional information
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The
standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Technology and Construction Court (England, Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
Technology and Construction Court
London
UK
VI.5) Date of dispatch of this notice
18/10/2021