Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
UK
Contact person: Kirandeep Roopraye
E-mail: kroopraye@hillingdon.gov.uk
NUTS: UKI74
Internet address(es)
Main address: www.hillingdon.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.capitalesourcing.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs, Servicing and Replacement of Commercial & Domestic Appliances - LBH
Reference number: prj__19544
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council of The London Borough of Hillingdon is seeking competitive tenders for the provision of Repairs, Servicing and Replacement of Commercial & Domestic Laundry & Kitchen Appliances for its property portfolio across the Borough.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39220000
39310000
39700000
39713100
42959000
50000000
II.2.3) Place of performance
NUTS code:
UKI74
II.2.4) Description of the procurement
The Council of The London Borough of Hillingdon is seeking competitive tenders for the provision of Repairs, Servicing and Replacement of Commercial & Domestic Laundry & Kitchen Appliances for its property portfolio across the Borough.
The portfolio of properties within The London Borough of Hillingdon consists of a mixture of houses, bungalows, blocks of flats, tower blocks, sheltered housing schemes, and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain the electrical appliances we supply for these properties. The Council must keep all supplied electrical appliances in good working order and undertake repairs, servicing or replacements as and when they are required.
The Services will consist of reactive repairs and servicing which will equate to 70% of the contract. Apart of this work will be Yearly PAT testing requirements. Services will be for Short Term Let buildings (SLT’S), Extra care schemes (Kitchen and Catering kitchen appliances) Adaptations and Corporate sites.
The remaining 30% of the contract services will be for replacements of White Goods and Commercial Catering Equipment that are beyond economical repair.
The Council operate several care homes and children's centres with larger items of apparatus that are similar to commercial catering equipment. Replacement of these items will be on an ad hoc basis and will include the supply of the new items, installation, certification and removal of the old item.
The Council are looking to award the nominated contractor for these services a three (3) year contract with two options for extension at the end of the contract, a one (1) year plus one (1) year option or a further two (2) years option. The extension option will be subject to the requirements of the service and the satisfactory performance of the contractor. The estimated Contract value for the entire duration of the contract (5 years) is £200k.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/01/2022
End:
02/01/2027
This contract is subject to renewal: Yes
Description of renewals:
Provision of Repairs, Servicing and Replacement of Commercial & Domestic Laundry & Kitchen Appliances for the Councils property portfolio across the Borough.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of 36 months with an option to either extend for a further 12 months + 12 months at the end of the initial period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/11/2021
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/11/2021
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
28-48 months
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.
VI.4) Procedures for review
VI.4.1) Review body
London Borough of Hillingdon
Civic Centre, High Street
Uxbridge
UB8 1UW
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.5) Date of dispatch of this notice
19/10/2021