Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679213
E-mail: procurement@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Distribution of Frozen Meat
II.1.2) Main CPV code
15100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.
Contract Overview
- The successful provider(s) will be required to supply and delivery frozen meat to approximately 120 sites across Gwynedd.
- The contract will be split into 5 geographical areas (lots), with potential providers able to bid for one or all of these lots.
- The estimated annual value of these contracts is 400,000 GBP.
- This will be a one year contract with the option of a one-year extension.
- Suppliers will be expected to comply with UK food safety and quality standards and look to establish a sustainable supply chain.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Supply and Distribution of Frozen Meat - Centred on Bangor and Bethesda
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/01/2022
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply and Distribution of Frozen Meat - Centred on Caernarfon and Penygroes
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/01/2022
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Supply and Distribution of Frozen Meat - Centred on Porthmadog and Pwllheli
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/01/2022
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
1 year ewxtension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply and Distribution of Frozen Meat - Centred on Dolgellau and Tywyn
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/01/2022
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Supply and Distribution of Frozen Meat - Centred on Harlech, Blaenau Ffestiniog and Bala
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/01/2022
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 221-541597
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/11/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/11/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
1/11/23
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The relevant Welsh and English PQQ and ITT number are:
pqq_33171 - Holiadur Cyn Gymwyso - Cig wedi ei Rewi
itt_90584 - Cig Wedi ei Rewi
***********************************************************
pqq_33170 - Pre-Qualification Questionnaire - Frozen Meat
itt_90569 - Frozen Meat
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114972
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Example of community benefits could include :-
- Work experience opportunities
- School visits to the contracts site and or site of suppliers.
- Supporting community initiatives associated with the schools / care homes / leisure centres
- Sponsorship or donation in support of events held by schools / care homes / leisure centres
Please note, these examples are not exhaustive and suppliers are encouraged to offer further options that they feel would be appropriate.
These will then be agreed with the buyer if successful.
The buyer considers that this contract is suitable for consortia bidding.
(WA Ref:114972)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/10/2021