Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Executive Office
Stormont Castle
BELFAST
BT4 3TT
UK
Contact person: collaboration.cpdfinance-ni.gov.u
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TEO - ECNI - Provision of Facilities Management Services to Equality House
II.1.2) Main CPV code
90919200
II.1.3) Type of contract
Services
II.1.4) Short description
The Equality Commission for Northern Ireland are seeking to establish a Contract for the delivery of Hard and Soft Facilities Management Services (reception, security, cleaning, facilities assistants services, waste management, contract management and mechanical and electrical and plant maintenance) for Equality House with a single Contractor who will be responsible for managing and delivering the specified Services in a flexible and responsive way.
II.1.5) Estimated total value
Value excluding VAT:
540 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70332000
98341130
98341140
50700000
90911000
79992000
79710000
79713000
79714000
79715000
79993000
90911200
90900000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Equality Commission for Northern Ireland are seeking to establish a Contract for the delivery of Hard and Soft Facilities Management Services (reception, security, cleaning, facilities assistants services, waste management, contract management and mechanical and electrical and plant maintenance) for Equality House with a single Contractor who will be responsible for managing and delivering the specified Services in a flexible and responsive way.
II.2.5) Award criteria
Criteria below:
Quality criterion: As per the tender documents
/ Weighting: 30
Cost criterion: As per the tender documents
/ Weighting: 70
II.2.6) Estimated value
Value excluding VAT:
540 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated this contract will be retendered at the end of the initial contract period or the optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
1 optional extension period of up to 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/11/2021
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
22/02/2022
IV.2.7) Conditions for opening of tenders
Date:
24/11/2021
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery Supplies and Services Division for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to three years from the date of issue of the certificate..
VI.4) Procedures for review
VI.4.1) Review body
This is not applicable in the UK
This is not applicable in the UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended). and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the. unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
21/10/2021