Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE UNIVERSITY OF SHEFFIELD
Western Bank
SHEFFIELD
S102TN
UK
Contact person: Elizabeth Tidswell
Telephone: +44 1142222175
E-mail: e.tidswell@sheffield.ac.uk
NUTS: UKE32
Internet address(es)
Main address: https://sheffield.ac.uk
I.1) Name and addresses
Sheffield Hallam University
City Campus, Howard Street
Sheffield
S1 1WB
UK
Contact person: Elizabeth Tidswell
Telephone: +44 1142222175
E-mail: e.tidswell@sheffield.ac.uk
NUTS: UKE
Internet address(es)
Main address: https://sheffield.ac.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sheffield
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sheffield
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Coach Hire with Drivers, Minibus Hire with Drivers and Specialist Travel Booking Agents
Reference number: 2984/LT
II.1.2) Main CPV code
60170000
II.1.3) Type of contract
Services
II.1.4) Short description
Framework Contract for the Provision of Coach Hire with Drivers, Minibus Hire with Drivers and Specialist Travel Booking providers. Framework in three lots
a) Coach Hire with Drivers
b) Minibus Hire with Drivers
c) Specialist Travel Booking providers
Coach Hire companies and Minibus Hire companies must have the relevant PSV licensing to operate
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
1,2 & 3\n1&3\n1&2\n2&3
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Coach Hire with Drivers
II.2.2) Additional CPV code(s)
60170000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Main site Sheffield, place of performance United Kingdom
II.2.4) Description of the procurement
Provision of Coach Hire with Drivers. All operators must have the relevant PSV license to operate. All vehicles must be taxed, insured and have valid road worthiness certification. This framework maybe used by The University of Sheffield, Sheffield Hallam University, Sport Sheffield and the Student Union's of both Universities
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
renewal will take place either after initial contract terms of 24 months or after options have been exercised
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of Minibus Hire with Drivers
II.2.2) Additional CPV code(s)
60180000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Main site Sheffield Main place of performance UK wide
II.2.4) Description of the procurement
Framework contract for the provision of Minibus Hire with Drivers.All operators must have relevant PSV operators license, vehicles must be taxed, insured and hold relevant certification of road worthiness.Drivers will require a standard DBS check to work on this contract. This framework contract may be used by the University of Sheffield, Sheffield Hallam University, Sport Sheffield and the Student Unions of both Universities
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Renewal will be either after initial 24 month contract period or after the expiry of the 2 x 12 month options
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month extension options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Provision of Specialist Travel Agency for the booking of coach or minibus hire with driver
II.2.2) Additional CPV code(s)
63510000
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
Provision of specialist booking services for the hire of coaches or minibuses with drivers for complex, multi-itinerary or non UK travel
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Renewal after initial contract period of after expiry of options for extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month extensions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All coach and minibus operators must evidence they have the relevant PSV operators license.Failure to evidence will exclude a bidder from tendering
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/11/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/11/2021
Local time: 08:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.4) Procedures for review
VI.4.1) Review body
High Court of England, Scotland and Wales
London
UK
VI.5) Date of dispatch of this notice
25/10/2021