Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Contact person: Steve Gee
Telephone: +44 1782717717
E-mail: Steve.Gee@newcastle-staffs.gov.uk
Fax: +44 1782711032
NUTS: UKG23
Internet address(es)
Main address: http://www.newcastle-staffs.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CALL OFF FOR VEHICLE PURCHASE
II.1.2) Main CPV code
34114000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Up to 1 x Large Tractor
Up to 3 x Medium Tractors
Up to 2 x Compact Tractors
Up to 1 x Front End Loader
II.1.5) Estimated total value
Value excluding VAT:
260 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34114000
II.2.3) Place of performance
NUTS code:
UKG23
Main site or place of performance:
The Borough of Newcastle-under-Lyme, Staffordshire
II.2.4) Description of the procurement
The supply and maintenance of a range of specialist vehicles as follows:
Up to 1 x Large Tractor
Up to 3 x Medium Tractors
Up to 2 x Compact Tractors
Up to 1 x Front End Loader
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As described in the specification of vehicle requirements where applicable.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/11/2021
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/11/2021
Local time: 10:00
Place:
The Borough Council of Newcastle-under-Lyme
Information about authorised persons and opening procedure:
To be opened by the Business Improvement manager utilising the My Tenders e-procurement portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Commodity Background
Newcastle-Under-Lyme Borough Council operates its Ground Maintenance contracts in-house and is looking to re-new its tractor fleet. The vehicles will be used for a number of activities including, but not limited to, trail mowing, hedge cutting using various size flails, general towing duties, general loading duties, clearing of fly tipping, bowling green maintenance.
The requirement for the following vehicles is to bring that operation back into the Council’s control the procurement requirement for the following vehicles will be undertaken utilising an open tender process.
Up to 1 x Large Tractor
Up to 3 x Medium Tractors
Up to 2 x Compact Tractors
Up to 1 x Front End Loader
Each of the above vehicles must be fit for the purpose intended and comply with Newcastle-Under-Lyme Borough Council specifications. In all cases, full technical specifications of the vehicle must be supplied, to supplement the specification information required in the attached excel spreadsheet. Any reference in the Specification, directly or indirectly, to proprietary equipment is indicative only of the Council’s requirements, and is not intended to exclude consideration of any alternative offering equivalent performance, functionality and quality. Where there are named systems or components, similar alternatives of the same or better quality will be considered; it is incumbent on the Tenderer to provide evidence of such equivalence.
The vehicle and body must be so designed and manufactured so as to conform to current Road Traffic Acts, Construction and Use Regulations, the Road Vehicles Lighting Regulations and subsequent amending regulations, current and proposed Health and Safety Regulations, EC machinery directives and CE regulations and any other applicable legislation, and be type approved.
The successful contractor shall be responsible for ensuring that the complete vehicle (and all equipment) meets all relevant UK and EU regulations at the time of delivery, including Whole Vehicle Type Approval and high conspicuous markings, and is fit for use on delivery in accordance with the specification.
The successful supplier must be able to evidence a proven track record of supplying a vehicle to the specification below in a current working environment.
The tenderer must provide firm delivery dates with the submission and shall be responsible for 1st registration and 12 months road fund license and should include the cost of these within the tendered price.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224267.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:224267)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
25/10/2021