Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Nottingham Community Housing Association
12/14 Pelham Road, Sherwood Rise
Nottingham
NG5 1AP
UK
Contact person: Sharon Hunt
Telephone: +44 1707339800
E-mail: ncha@echelonconsultancy.co.uk
NUTS: UKF
Internet address(es)
Main address: https://www.ncha.org.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=40201&B=ECHELON
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=40201&B=ECHELON
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Nottingham Community Housing Association Repairs Contract
Reference number: Ech 1124
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Nottingham Community Housing Association ("NCHA") is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs works across its stock. The contract is being procured as 3 Lots; Lot 1 - North, Lot 2 - South and Lot 3 - North and South (Combination of Lots 1 & 2). Participants can apply for all or any of Lots 1 to 3, but as per the above, Participants should note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded.
II.1.5) Estimated total value
Value excluding VAT:
75 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contract is being procured as 3 Lots; Lot 1-North, Lot 2-South and Lot 3-North and South (Combination of Lots 1 & 2). Participants can apply for all or any of Lots 1 to 3. Participants should note that if Lot 3 is awarded, Lots 1 and 2 will not be awarded and if Lots 1 & 2 are awarded as separate contracts then Lot 3 will not be awarded. Lots 1 & 2 will not be awarded to the same contractor.
II.2) Description
Lot No: 1
II.2.1) Title
Nottingham Community Housing Association Repairs Contract - North
II.2.2) Additional CPV code(s)
45300000
45310000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
50000000
50700000
50710000
45421151
45211310
45330000
45421100
79512000
90650000
45261900
45262650
II.2.3) Place of performance
NUTS code:
UKF1
Main site or place of performance:
Nottinghamshire, Leicestershire and Lincolnshire
II.2.4) Description of the procurement
Lot 1 - Nottingham Community Housing Association ("NCHA") is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs works across its stock in Derbyshire, Nottinghamshire and Lincolnshire (circa 6250 units). The contract will be awarded to a single Service Provider under a 10-year TPC Measured Term Contract (with a schedule of amendments) with the option to extend by up to a further five years. The estimated value of the Contract is c. £45m, but additional optional works in scope may be included at a later stage.
The contract may include supporting NCHA's in-house team in the delivery of voids and planned works.
NCHA is following a three-stage Competitive Dialogue procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, NCHA anticipates shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, NCHA anticipates shortlisting 3 Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, NCHA intends to award the Contract to a single contractor to each Lot.
Full details of the requirements and instructions are included in the procurement and Tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
45 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract by up to a further five years. Option to include voids and planned works. The provision of the contact centre may also be included throughout the term of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Prospective bidders should note that TUPE will apply to the contract; prospective bidders are advised to seek their own independent advice about the implications of TUPE.
Lot No: 2
II.2.1) Title
Nottingham Community Housing Association Repairs Contract - South
II.2.2) Additional CPV code(s)
45300000
45310000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
50000000
50700000
50710000
45421151
45211310
45330000
45421100
79512000
90650000
45261900
45262650
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Leicestershire and Northamptonshire
II.2.4) Description of the procurement
Lot 2 - Nottingham Community Housing Association ("NCHA") is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs works across its stock in Leicestershire and Northamptonshire (circa 4,150 units). The contract will be awarded to a single Service Provider under a 10-year TPC Measured Term Contract (with a schedule of amendments) with the option to extend by up to a further five years. The estimated value of the Contract is c. £30m, but additional optional works in scope may be included at a later stage.
The contract may include supporting NCHA's in-house team in the delivery of voids and planned works.
NCHA is following a three-stage Competitive Dialogue procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, NCHA anticipates shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, NCHA anticipates shortlisting 3 Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, NCHA intends to award the Contract to a single contractor to each Lot.
Full details of the requirements and instructions are included in the procurement and Tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
30 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract by up to a further five years. Option to include voids and planned works. The provision of the contact centre may also be included throughout the term of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Prospective bidders should note that TUPE will apply to the contract; prospective bidders are advised to seek their own independent advice about the implications of TUPE.
Lot No: 3
II.2.1) Title
Nottingham Community Housing Association Repairs Contract - North and South
II.2.2) Additional CPV code(s)
45300000
45310000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
45451000
50000000
50700000
50710000
45421151
45211310
45330000
45421100
79512000
90650000
45261900
45262650
II.2.3) Place of performance
NUTS code:
UKF3
UKF2
UKF1
UKF
UK
Main site or place of performance:
East Midlands
II.2.4) Description of the procurement
Lot 3 - Nottingham Community Housing Association ("NCHA") is seeking expressions of interest from suitably skilled and experienced suppliers for the delivery of responsive repairs works across its entire stock in Derbyshire, Leicestershire, Northamptonshire, Nottinghamshire and Lincolnshire (circa 10,400 units). The contract will be awarded to a single Service Provider under a 10-year TPC Measured Term Contract (with a schedule of amendments) with the option to extend by up to a further five years. The estimated value of the Contract is c. £75m, but additional optional works in scope may be included at a later stage.
The contract may include supporting NCHA's in-house team in the delivery of voids and planned works.
NCHA is following a three-stage Competitive Dialogue procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, NCHA anticipates shortlisting six bidders to be Invited to Submit Detailed Solutions under the second stage of the process. Following evaluation of received ISDS submissions, NCHA anticipates shortlisting 3 Tenderers to be invited to participate in Competitive Dialogue and submit Final Tenders. Following evaluation of Final Tenders, NCHA intends to award the Contract to a single contractor to each Lot.
Full details of the requirements and instructions are included in the procurement and Tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
75 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract by up to a further five years. Option to include voids and planned works. The provision of the contact centre may also be included throughout the term of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Prospective bidders should note that TUPE will apply to the contract; prospective bidders are advised to seek their own independent advice about the implications of TUPE.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the procurement and Tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the procurement and Tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/12/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority reserves the right to cancel the procurement and not to proceed with the contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award the contract. Neither the Contracting Authority nor any person on whose behalf this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contract.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a 10-day stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
29/10/2021