Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southampton Solent University
East Park Terrace
SOUTHAMPTON
SO140YN
UK
Contact person: Linda Tyrrell
Telephone: +44 2382013000
E-mail: linda.tyrrell@solent.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: https://www.solent.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/solent
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/solent
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Retender of Sports-Based Clothing and Attire
Reference number: 22/FSHSS/48
II.1.2) Main CPV code
18400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University's academic 'School of Sport, Health, Social Sciences' alongside our Solent Sport's department are looking for an opportunity to work with a reputable organisation who can deliver sports-based clothing and attire to our students and staff. The requirement has been split into 2 lots
- Lot 1 Team Kits and
- Lot 2 Student and Staff Garments.
There is no guaranteed level of expenditure on this contract. Bidders are invited to bid for one or both lots, the University reserves the right to award both lots to a single bidder or 2 separate bidders, each lot is evaluated separately. Bidders are invited to submit a proposal that is able to meet the requirements as set out in the Invitation to tender documentation. Bidders will be required to display samples on 9th November 2022 at Solent University.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Team Kits
II.2.2) Additional CPV code(s)
18200000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Lot 1 is for the purchase and delivery of high quality, technically advanced teamwear for our wide range of sports teams and clubs, as detailed in the pricing schedule. Please note that there is no guaranteed level of spend. Kits need to be delivered in an agreed timely manner, time is of the essence in this contract. The kit needs to be aligned to current trends and styles. The quality and price of the teamwear needs to be considered. The kits are for our student-based teams and the quantity is anticipated to be in line with the indicative quantity on the pricing schedule. Team kits will not be purchased annually but will rather be replaced as required. All team kits are to be branded in accordance with the Solent Brand Guidelines. Team kits will be purchased
by the University as well as being purchased directly by students. The team kits must be available for to students to purchase securely via an online shop on the Supplier's website which should be clearly branded with the University's logo and in accordance with the Solent Brand Guidelines. The University will place orders via an official University purchase order and not on the Supplier's online shop. It is essential that all kit can accommodate both male and female fittings and include a large range of sizes from very small to very large, for example ladies size 6-18, and male size XS to XXXL.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2023
End:
28/02/2025
This contract is subject to renewal: Yes
Description of renewals:
Replacement will be advertised at the conclusion of the contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Student and Staff Garments
II.2.2) Additional CPV code(s)
18400000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Lot 2 is for the purchase and delivery of performance/technical quality clothing for students and staff for day- to-day wear. All student and staff garments must be in keeping with the Solent brand as detailed in the Solent Brand Guidelines. The clothing needs to be branded with the Solent University logo and made available to students to purchase securely via an online shop on the Supplier's website which should be clearly branded
with the University's logo. The variety/range of garments is not substantial, as detailed in the pricing schedule 2, but the quality, price and availability online are key factors. Approximately 350 students will place orders each year. A range of items will be purchased from each student and it is anticipated that at least 200 of these orders will purchase the following minimum package (1 x tee, 1 x polo, 1 x hoodie, 1 x rain jacket and 1 x tracksuit bottom and 1 x shorts). Students should be given the option to buy a single item or a bundle of goods. We would expect our students to receive a discount if purchasing a bundle. For example, 1 x Polo shirt, 1 x Tee, 1 x Hooded top, 1 x Shorts, 1 x Tracksuit bottoms and 1 x Rain jacket. It is essential that all kit can accommodate male and female fittings and include a large range of sizes from very small (for example female size 6 or youth sized) to very large (for example XXXL). Any orders for staff uniforms will be placed via an official University purchase order and not on the supplier's online shop.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2023
End:
28/02/2025
This contract is subject to renewal: Yes
Description of renewals:
Replacement will be advertised upon contract conclusion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In accordance with the Public Contracts Regulations 2015. To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University's discretion be accepted and allowed to override a credit score classed as below expectation (49-26). A Creditsafe rating classed as Poor (25 or below) will be assessed as a fail and the bid will not be evaluated further. Further details are provided in the ITT. Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
- Employers Liability 5 000 000 GBP,
- Public Liability 5 000 000 GBP,
- Product Liability 2 000 000 GBP.
For organisations with insurance levels in currencies other than GBP, equivalent currency standards at the time of submission will apply.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/10/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
26/10/2022
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated timing for further notices to be published: 2 to 4 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Requests for clarifications can only be requested until 12/10/2022 via the In-Tend portal correspondence facility.
Please note this notice replaces 2022/S 000-026392
Solent University is not bound to accept the lowest offer or any tender in full or in part. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/solent. If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number 22/FSHSS/48. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below:
1) Log In;
2) My Tenders;
3) View Tender Details;
4) View Documents;
5) Browse and Upload each part of your response;
6) Once all your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return. Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the Intend portal by the 26/10/2022. In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
VI.4) Procedures for review
VI.4.1) Review body
Solent University
East Park Terrace
Southampton
SO14 0YN
UK
VI.5) Date of dispatch of this notice
10/10/2022