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II.1.1) Title
Insurance and Related Services for The Guinness Partnership
Reference number: DN635048
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The Guinness Partnership require insurance related services for the following areas:
Lot 1 - Main Programme. Insurance and related services for Property, legal liability and other general (non-life) insurable risks
Lot 2 - Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
Lot 3 - Insurance and related services associated with Cyber risks
Lot 4 - Insurance and related services associated with Terrorism Risks
Potential suppliers must make costed proposals for insurance arrangements which meet our insurance, risk management and servicing needs in the most appropriate and cost-effective way.
Minimum Requirements
Bidders must be able to meet the following minimum requirements:
• the financial ability to deliver the programme, including insurers with a minimum rating of “B++” from Standard & Poor, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee.
• the ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options
• a skilled and competent service team, which includes client relationship management, insurance claims management, insurance broking / underwriting and insurable risk managers
• the delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose
Full Service Specification for all Lots can be found in Section 4 Specification of the 'Draft ITT Main Body' Document available with this Contract Notice
Estimated annual value for all LOTs is £8.675m per annum.
II.1.5) Estimated total value
Value excluding VAT:
43 375 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1 - 4.
Lots 1- 4 will be individually evaluated, and multiple awards may result. Where the Tenderer is an Insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at its discretion, but full details of the risk carrier(s) will be required.
Lot No: 1
II.2.1) Title
Main Programme. Insurance and related services for Property, legal liability and other general (non-life) insurable risks
II.2.2) Additional CPV code(s)
66513100
66513200
66515100
66515200
66515410
66515411
66516400
66516500
66517300
66518000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A programme of General (non-life) insurance and related services for The
Guinness Partnership. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners' liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and employment practices liability. This list is to be decided at the sole discretion
of The Guinness Partnership.
This Lot excludes: Motor (See Lot 2), Cyber (See Lot 3), Terrorism (See Lot 4)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality - Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2026
This contract is subject to renewal: Yes
Description of renewals:
The Guinness Partnership will consider entering into long term agreements with the successful bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates:
The Guinness Partnership has a preference to invite a minimum of 5 Organisations for each of the relevant lots. However, in circumstances where the final evaluation scores are sufficiently close to one another, The Guinness Partnership may, at its discretion, invite further Organisations to tender where:
a) If any Organisation’s total score out of 100 for the SQ is within 3 points or less of the lowest-ranked Organisation to be invited to tender (i.e.the 5th-ranked), The Guinness Partnership may invite those Organisation(s) to tender as additional Organisations; and/or
b) If any further Organisation’s score is within 1 point of the lowest-ranked additional Organisation invited (as per point a), Guinness may also invite those Organisation(s) to tender as further additional Organisations; but
c) Neither of points a nor b shall apply to any Organisation who’s overall final SQ score is less than exactly 55 out of the 100 available total marks.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Contracting Authority may also consider additional cover or excess options that are recommended in potential suppliers' bids.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Guinness Partnership is looking to award to one supplier for this LOT to deliver the required services to The Guinness Partnership and its Subsidiaries.
Lot No: 2
II.2.1) Title
Insurance and related services for Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)
II.2.2) Additional CPV code(s)
66514110
66516100
66517300
66518000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Insurance and related services for motor vehicle risks (possibly including motor
legal expenses and occasional business use extensions).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality - Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2026
This contract is subject to renewal: Yes
Description of renewals:
The Guinness Partnership will consider entering into long term agreements with the successful bidder
and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates:
The Guinness Partnership has a preference to invite a minimum of 5 Organisations for each of the relevant lots. However, in circumstances where the final evaluation scores are sufficiently close to one another, The Guinness Partnership may, at its discretion, invite further Organisations to tender where:
a) If any Organisation’s total score out of 100 for the SQ is within 3 points or less of the lowest-ranked Organisation to be invited to tender (i.e.the 5th-ranked), The Guinness Partnership may invite those Organisation(s) to tender as additional Organisations; and/or
b) If any further Organisation’s score is within 1 point of the lowest-ranked additional Organisation invited (as per point a), Guinness may also invite those Organisation(s) to tender as further additional Organisations; but
c) Neither of points a nor b shall apply to any Organisation who’s overall final SQ score is less than exactly 55 out of the 100 available total marks.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Contracting Authority may also consider additional cover or excess options that are recommended in potential suppliers' bids.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Guinness Partnership is looking to award to one supplier for this LOT to deliver the required services to The Guinness Partnership and its Subsidiaries.
Lot No: 3
II.2.1) Title
Insurance and related services associated with Cyber risks for The Guinness Partnership
II.2.2) Additional CPV code(s)
66515000
66515410
66516000
66517300
66518000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Insurance and related services associated with Cyber risks for The Guinness
Partnership.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality - Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2026
This contract is subject to renewal: Yes
Description of renewals:
The Guinness Partnership will consider entering into long term agreements with the successful bidder
and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates:
The Guinness Partnership has a preference to invite a minimum of 5 Organisations for each of the relevant lots. However, in circumstances where the final evaluation scores are sufficiently close to one another, The Guinness Partnership may, at its discretion, invite further Organisations to tender where:
a) If any Organisation’s total score out of 100 for the SQ is within 3 points or less of the lowest-ranked Organisation to be invited to tender (i.e.the 5th-ranked), The Guinness Partnership may invite those Organisation(s) to tender as additional Organisations; and/or
b) If any further Organisation’s score is within 1 point of the lowest-ranked additional Organisation invited (as per point a), Guinness may also invite those Organisation(s) to tender as further additional Organisations; but
c) Neither of points a nor b shall apply to any Organisation who’s overall final SQ score is less than exactly 55 out of the 100 available total marks.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Contracting Authority may also consider additional cover or excess options that are recommended in potential suppliers' bids.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Insurance and related services associated with Terrorism Risks for The Guinness Partnership
II.2.2) Additional CPV code(s)
66000000
66516000
66516400
66516500
66517300
66518000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
II.2.4) Description of the procurement
Insurance and related services associated with Terrorism risks for The Guinness Partnership
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality - Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2026
This contract is subject to renewal: Yes
Description of renewals:
The Guinness Partnership will consider entering into long term agreements with the successful bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates:
The Guinness Partnership has a preference to invite a minimum of 5 Organisations for each of the relevant lots. However, in circumstances where the final evaluation scores are sufficiently close to one another, The Guinness Partnership may, at its discretion, invite further Organisations to tender where:
a) If any Organisation’s total score out of 100 for the SQ is within 3 points or less of the lowest-ranked Organisation to be invited to tender (i.e.the 5th-ranked), The Guinness Partnership may invite those Organisation(s) to tender as additional Organisations; and/or
b) If any further Organisation’s score is within 1 point of the lowest-ranked additional Organisation invited (as per point a), Guinness may also invite those Organisation(s) to tender as further additional Organisations; but
c) Neither of points a nor b shall apply to any Organisation who’s overall final SQ score is less than exactly 55 out of the 100 available total marks.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Contracting Authority may also consider additional cover or excess options that are recommended in potential suppliers' bids.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The contracting authority considers that this contract may be suitable for economic
operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Bidders should note that for reasons of confidentiality, full tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether or not to participate in this process. At the ITT stage, all respondents will be required to detail their proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.