Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 01924668685
E-mail: Contrats@ypo.co.uk
NUTS: UKE4
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001133 Office Furniture Products
Reference number: 001133
II.1.2) Main CPV code
39100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Office Furniture Products. This Framework is designed to allow YPO to meet the needs of all
public sector organisations by establishing an agreement for Providers to deliver to YPO
customers on a direct basis whereby the end customer places the order with YPO and YPO
places the order with the Provider, but the Provider delivers direct to the end customer.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
9 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Office Furniture Products – 24-hour delivery
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 Office Furniture 24h delivery – covering office chairs, tables, wooden storage and metal
storage etc.
Provider(s) are required to be able to supply and deliver (in to ground floor, undercover,
location) on to customers individual sites throughout the UK a full range of office furniture
products within 24-hours of order receipt (Monday – Friday, orders sent on Friday should be
delivered on the next available working day).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2023 to 31st December
2024 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of May 2024 and will be dependent on
satisfactory completion of all aspects of the Framework and any Call-off Contracts to date,
the current market conditions for this category and YPO’s contracting structures. The
maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st
December 2026 (subject to an annual review, incorporating price negotiations and KPI
performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Office Furniture Products
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2 Office Furniture complete products solutions – covering office chairs, office tables,
wooden storage, metal storage, breakout soft seating and reception furniture.
Provider(s) are required to be able to supply, deliver and install in to customers individual
sites throughout the UK a full range of office furniture products. On delivery of an item, it is
the Providers responsibly to remove / dispose of the packaging.
Product ranges incorporating (but not limited to) workstations, storage, swivel chairs,
breakout, and meeting furniture.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2023 to 31st December
2024 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of May 2024 and will be dependent on
satisfactory completion of all aspects of the Framework and any Call-off Contracts to date,
the current market conditions for this category and YPO’s contracting structures. The
maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st
December 2026 (subject to an annual review, incorporating price negotiations and KPI
performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Office Furniture Products – Home Working Items
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 3 Home Working Furniture – covering office chairs, tables, wooden storage, metal
storage etc
Provider(s) are required to be able to supply and deliver on to customers individual sites
throughout the UK a full range of office furniture products. Providers should have multiple
delivery options within this Lot including (but not limited to) delivery to individual homes or
delivery to central locations.
Items may be delivered flat pack for self-assembly but must include the relevant tools and
instructions needed.
Product ranges incorporating (but not limited to) workstations, storage, swivel chairs,
breakout, and meeting furniture.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2023 to 31st December
2024 with two options to extend for an additional 12 months. The first decision to extend the
Framework period will be taken by the end of May 2024 and will be dependent on
satisfactory completion of all aspects of the Framework and any Call-off Contracts to date,
the current market conditions for this category and YPO’s contracting structures. The
maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st
December 2026 (subject to an annual review, incorporating price negotiations and KPI
performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-014862
Section V: Award of contract
Lot No: 1
Contract No: 001133
Title: Lot 1 - Office Furniture Products – 24-hour delivery
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/09/2022
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dams Furniture Limited,
Knowsley
UK
NUTS: UKD7
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 001133
Title: Lot 2 - Office Furniture Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/09/2022
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Dams Furniture Limited,
Knowsley
UK
NUTS: UKD7
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Bates Office Services Limited,
Rochester
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 001133
Title: Lot 3 - Office Furniture Products – Home Working Items
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/09/2022
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bates Office Services Limited,
Rochester
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
10/10/2022