Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Mid Sussex District Council
Oaklands, Oaklands Road
Haywards Heath
RH16 1SS
UK
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: https://www.midsussex.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mid Sussex District Council Mechanical and Electrical Term Maintenance
Reference number: MSDC - 035363
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Mid Sussex District Council (the Council) invites tenders for the provision of a Term Contract for the repair and maintenance of its mechanical and electrical services as set out in these documents. Including but not limited to a) Inspection and testing.b) Planned maintenance.c) Remedial works arising from planned inspections or maintenance.d) Responsive repairs, including out of hours callouts.e) Minor repair, installation, alteration, or improvement works.The Commencement Date for the delivery of the works is scheduled to be on Saturday 1st April 2023 at 00:01 hours. The Contract will be awarded for a period of two years and one month until 30th April 2025, with an option to extend for a further two-year period in one year increments subject to performance and the absolute discretion of the Council up to a final contract end date of 30th April 2027.
II.1.5) Estimated total value
Value excluding VAT:
1 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50710000
71334000
II.2.3) Place of performance
NUTS code:
UKJ28
Main site or place of performance:
Within the district of Mid Sussex.
II.2.4) Description of the procurement
Mid Sussex District Council is procuring a single term contract for the repair and maintenance of its mechanical and electrical services, together with associated minor repair, renewal, alteration and improvement works. This contract will replace a time-expired term contract of a similar nature.The intention is to achieve service efficiencies through the appointment of a single service provider for the majority of mechanical and electrical maintenance work. It is a key requirement that the successful contractor will work closely and constructively with the Council to achieve demonstrable improvements in service efficiency and value for money throughout the life of the contract. As part of these close working arrangements, the successful contractor will be required to use the Council’s property management database, Technology Forge, for the day-to-day management of planned maintenance and responsive repairs.Key Performance Indicators will be agreed at the outset of the contract, based on the objectives set out above. These will be used to measure performance throughout the contract term, and to assess whether or not the contract is to be extended.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
30/04/2025
This contract is subject to renewal: Yes
Description of renewals:
Two options to extend for 12 months each up to 30/04/2027
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/11/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/02/2023
IV.2.7) Conditions for opening of tenders
Date:
21/11/2022
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
12/10/2022