Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Kent Housing Association
101 London Road
Sevenoaks
TN13 1AX
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.westkent.org/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
1 Knoll Rise, Central Court
Orpington
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-6763-West Kent Housing Grounds Maintenance Contract
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The delivery of Grounds Maintenance Services to schemes and estates owned and managed by West Kent Housing Association. The estimated annual value is between 700,000.00 GBP and 900,000.00 GBP. It is intended the contract will commence in May 2023, and subject to annual reviews by West Kent Housing Association, run for a period of ten years with the option for renewal for an extension of up to a further five years. The maximum duration of the contract is therefore 15 years. The total contract value within this notice is therefore subject to review and is not guaranteed. The total contract is also subject to inflation.
II.1.5) Estimated total value
Value excluding VAT:
13 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
77340000
77342000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Schemes and sites owned and managed by West Kent Housing Association within Kent.
II.2.4) Description of the procurement
The services required by this contract, can include but are not restricted to:
1. Cutting and maintenance of grassed areas
2. The collection of leaves and litter from all communal areas
3. Weed control (hard and soft landscaped areas)
4. Shrub, hedge and rose maintenance
5. Management of trees on a day to day basis
6. Tree surveys, every five years, and any resultant major works to trees
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical submission
/ Weighting: 30
Quality criterion: Social Value submission
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
13 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in May 2023, and subject to annual reviews, run for a period of ten years with the option for renewal, as decided by WKHA, for an extension of up to a further five years. The maximum duration of the contract is therefore fifteen years. The total value within this notice relates to the maximum fifteen year period and is not guaranteed.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The requirements are set out within the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/11/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=227664.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:227664)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
14/10/2022