Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Agriculture & Horticulture Development Board
Stoneleigh Park
Kenilworth
CV8 2TL
UK
Contact person: Julia Burger
Telephone: +44 2476692051
E-mail: procurement@ahdb.org.uk
NUTS: UK
Internet address(es)
Main address: https://defra.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://defra.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Agriculture & Horticulture
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Library Subscription Services
Reference number: 2022-561
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
The Library and Information Service supports all divisions across at AHDB and provides stakeholders with current books (Print and e-books), journal subscriptions (both online and print), document supply, British Library and Legal Deposit Libraries requests and other materials. In addition, it funds the development and maintenance of a digital repository and archive collection.
The Library and Information Service saves AHDB staff time and money, centralising resources and helping keep staff up to date with new developments in the industry. The purpose is to provide a relevant and cost-effective information service to AHDB divisions to support them in making our industry more competitive and sustainable, by promulgating factual, evidence-based advice and information.
Aim:
AHDB are looking to appoint a sole supplier to provide a reliable and effective Subscription Agent Service that would cater for our needs in library service at AHDB.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22000000
22200000
77000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Library and Information Service supports all divisions across at AHDB and provides stakeholders with current books (Print and e-books), journal subscriptions (both online and print), document supply, British Library and Legal Deposit Libraries requests and other materials. In addition, it funds the development and maintenance of a digital repository and archive collection.
The Library and Information Service saves AHDB staff time and money, centralising resources and helping keep staff up to date with new developments in the industry. The purpose is to provide a relevant and cost-effective information service to AHDB divisions to support them in making our industry more competitive and sustainable, by promulgating factual, evidence-based advice and information.
Aim:
AHDB are looking to appoint a sole supplier to provide a reliable and effective Subscription Agent Service that would cater for our needs in library service at AHDB.
AHDB expect the supplier to assign a dedicated Account manager and be able to provide an online portal.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2023
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
Contract period 01/03/2023 – 31/03/2025 with the option to extend for a further 3 x 12-month periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/11/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/11/2022
Local time: 12:00
Information about authorised persons and opening procedure:
Procurement Manager
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
September 2027
VI.3) Additional information
Suppliers Instructions How to Express Interest in this Tender and respond to the opportunity
1. Register your company on the eSourcing portal (this is only required once)
Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register Accept the terms and conditions and click ‘continue’
Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete
You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
Login to the portal with the username/password
Click the ITTs Open To All Suppliers’ link. (These Invitations to Tender open to any registered supplier) - Click on the relevant ITT to access the content.
Click the ‘Express Interest’ button at the top of the page.
This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box
3. Responding to the tender
Click ‘My Response’ under ‘ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)
You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT
There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.
VI.4) Procedures for review
VI.4.1) Review body
Defra
Nobel House
London
UK
VI.4.2) Body responsible for mediation procedures
Agriculture & Horticulture Development Board
Kenilworth
UK
VI.4.4) Service from which information about the review procedure may be obtained
Defra
Nobel House
London
UK
VI.5) Date of dispatch of this notice
19/10/2022