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Summary

OCID:: ocds-h6vhtk-037c25
Published by:: South Yorkshire Housing Association
Authority ID:: AA75283
Publication date:: 26 October 2022
Deadline date:: 24 November 2022
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Grounds maintenance for SYHA properties - see contract documents for further details

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

South Yorkshire Housing Association

152 Rockingham Street

Sheffield

S1 4EB

Telephone: +44 1142900319

E-mail: c.murdoch@syha.co.uk

NUTS: UKE

Internet address(es)

Main address: https://www.syha.co.uk

Address of the buyer profile: https://www.syha.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.delta-esourcing.com/tenders/UK-UK-Sheffield:-Grounds-maintenance-services./VFERH32H6A

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.delta-esourcing.com/suppliers/

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gardening - Grounds Maintenance, Specialist Landscaping and Tree Works

Reference number: SYHA07

II.1.2) Main CPV code

77314000

II.1.3) Type of contract

Services

II.1.4) Short description

South Yorkshire Housing Association (SYHA) requires the services of suitably qualified and experienced Company/ies to provide the Association with gardening - grounds maintenance, specialist landscaping and tree works for a variety of SYHA properties. As the Associations’ properties cover a wide area we have broken the grounds maintenance element of the contract into seven areas (Lots 1 – 7) Lot 8 is for specialist landscaping and Lots 9 and 10 are for planned and ad hoc tree works. Suppliers are invited to quote for as many Lots as they wish but must be able to cover all properties/requirements within each Lot they are quoting for.

II.1.5) Estimated total value

Value excluding VAT: 393.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Barnsley and Normanton

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 54 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Doncaster

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 48 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Leeds and Selby

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 21 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Rotherham

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 45 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Sheffield (south), Chesterfield and Dronfield

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 54 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Sheffield (north)

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 54 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Glossop

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKF1

Main site or place of performance:

Derbyshire and Nottinghamshire

II.2.4) Description of the procurement

Grounds maintenance for SYHA properties - see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 12 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Specialist landscaping

II.2.2) Additional CPV code(s)

71421000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 60

Price / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 15 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved and SYHA requirements

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Tree works – Planned

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 15 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved and SYHA requirements

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Tree works – ad hoc

II.2.2) Additional CPV code(s)

77000000

II.2.3) Place of performance

NUTS code:

UKE

Main site or place of performance:

YORKSHIRE AND THE HUMBER

II.2.4) Description of the procurement

see contract documents for further details

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 40

Price / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: 72 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

Renewed annually until extensions exhausted subject to minimum performance levels being achieved

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/11/2022

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/12/2022

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

3 years

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Sheffield:-Grounds-maintenance-services./VFERH32H6A

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/VFERH32H6A

GO Reference: GO-20221025-PRO-21254863

VI.4) Procedures for review

VI.4.1) Review body

SYHA

152 Rockingham Street

Sheffield

S1 4EB

Internet address(es)

URL: http://www.syha.co.uk

VI.4.2) Body responsible for mediation procedures

South Yorkshire Housing Association

152 Rockingham Street

Sheffield

S1 4EB

Telephone: +44 1142900319

VI.5) Date of dispatch of this notice

25/10/2022

Coding

Commodity categories

ID	Title	Parent category
77000000	Agricultural, forestry, horticultural, aquacultural and apicultural services	Agriculture and Food
77314000	Grounds maintenance services	Planting and maintenance services of green areas
71421000	Landscape gardening services	Landscape architectural services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: c.murdoch@syha.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Gardening - Grounds Maintenance, Specialist Landscaping and Tree Works

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria