Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UK SHARED BUSINESS SERVICES LIMITED
06330639
Polaris House,North Star Avenue
SWINDON
SN21FL
UK
E-mail: ddatprocurement@uksbs.co.uk
NUTS: UKK14
Internet address(es)
Main address: www.uksbs.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Research
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UKRI - DDaT21497 - Workspace Booking System
Reference number: DDaT21497
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Workspace Booking System
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
166 424.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Workspace Booking System
The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisation's Future of Work requirements - This is referring to our requirement to restructure how UKRI workspace is laid out, this may mean moving desks around, changing the use of space etc. The solution needs to be adaptable to allow us to update to reflect these changes.
Key tenets of the Future of Work are:
• We will have to commute to work less often, saving us money and cutting our carbon footprint (CO2 emissions), thus supporting our UKRI environmental sustainability strategy
• We will be more motivated, healthier and better connected - because of the greater flexibility of hybrid working that makes it easier to achieve a good work-life balance
• We will be able to use the appeal of hybrid working to attract the most talented people with fewer location restraints and from more diverse backgrounds
• We will be able to be more productive and perform better as individuals and as an organisation, with the increased job satisfaction that comes from that
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.
This Contract will be for 3 years with the potential for +1 +1 years optional extensions. The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.
How to Apply: UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 75
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-000928
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/07/2022
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SpaceIQ, LLC
Atlanta
GA 30326
US
NUTS: US
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 166 424.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services
Swindon
SN2 1FL
UK
Internet address(es)
URL: www.uksbs.co.uk
VI.4.2) Body responsible for mediation procedures
UK Shared Business Services
Swindon
SN2 1FL
UK
Internet address(es)
URL: www.uksbs.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services
Swindon
SN2 1FL
UK
Internet address(es)
URL: www.uksbs.co.uk
VI.5) Date of dispatch of this notice
28/10/2022