Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Sarah Ford
Telephone: +44 3003000300
E-mail: Sarah.Ford@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reopening of Flexible Framework for Early Learning and Childcare Places (New Entrants March 2024)
Reference number: RC-CPU-20-113
II.1.2) Main CPV code
85312110
II.1.3) Type of contract
Services
II.1.4) Short description
UPDATE - OCTOBER 2023 REOPENING OF THE FLEXIBLE FRAMEWORK
The previously advertised flexible framework relative to Early Learning and Childcare Places commenced on 24 May 2021. In accordance with its terms, it is now being opened for New Entrants to be admitted under the same requirements as the original tender exercise and as noted herein.
ORIGINAL CONTRACT NOTICE TEXT:
Renfrewshire Council Children’s Services manages the provision of Scottish Government Funding in respect of eligible pre-school children (“Child” or “Children”) who attend nurseries or Childminders (Settings) within the Renfrewshire Council area.
The Council intend to seek services through a Flexible Framework. The initial term of this Flexible Framework Contract is anticipated to commence in April 2021 to April 2024 with the option to extend on two further one year periods. Any Call-Off Contracts placed under the Flexible Framework may extend further than the Flexible Framework period.
Providers already awarded a place on the Flexible Framework should not respond to this opportunity; it is for New Entrants/Providers only.
II.1.5) Estimated total value
Value excluding VAT:
42 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: 1
II.2.1) Title
Registered Child Day-Care Providers
II.2.2) Additional CPV code(s)
85312100
85312110
80110000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
Renfrewshire Council Children’s Services manages the provision of Scottish Government Funding in respect of eligible pre-school children (“Child” or “Children”) who attend nurseries or Childminders (Settings) within the Renfrewshire Council area.
The Council intend to seek services through a Flexible Framework. The initial term of this Flexible Framework is anticipated to commence in April 2021 to April 2024 with the option to extend on two further one year periods (3 + 1 + 1), contracts placed under this Flexible Framework are intended to commence in August 2021, please be advised that any Call-Off Contracts placed under the Flexible Framework may extend further than the Flexible Framework period.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Prospective providers must meet the selection criteria as detailed in this contract notice and also meet the required technical criteria as detailed in the Tender Documents.
Lot No: 2
II.2.1) Title
Registered Childminders
II.2.2) Additional CPV code(s)
85312100
85312110
80110000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
Renfrewshire Council Children’s Services manages the provision of Scottish Government Funding in respect of eligible pre-school children (“Child” or “Children”) who attend nurseries or Childminders (Settings) within the Renfrewshire Council area.
The Council intend to seek services through a Flexible Framework. The initial term of this Flexible Framework is anticipated to commence in April 2021 to April 2024 with the option to extend on two further one year periods (3 + 1 + 1), contracts placed under this Flexible Framework are intended to commence in August 2021, please be advised that any Call-Off Contracts placed under the Flexible Framework may extend further than the Flexible Framework period.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Prospective providers must meet the selection criteria as detailed in this contract notice and also meet the required technical criteria as detailed in the Tender Documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Both Lots –
Providers must have a current Health and Safety Policy & risk assessments, Policies updated to include Covid-19 measures.
Must be registered with the Care Inspectorate for Child Day-Care services.
Further detail on Selection Criteria for each lot can be found in section "VI.3) Additional Information" of this Contract Notice.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Both Lots - Providers must hold registration with the Care Inspectorate for delivery of Child Day-Care Services.
Lot 1 Registered Child Day-Care Providers - All members of staff involved in the delivery of this contract should be appropriately qualified and registered with SSSC.
Lot 2 Registered Childminders - Individuals involved in the delivery of this contract will be required to evidence that they have/have applied for/are currently undertaking the benchmark qualification.
III.2.2) Contract performance conditions
Providers must meet and uphold all the required criteria listed for the duration of the contract arrangements.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
Justification for any framework agreement duration exceeding 4 years: This tender is being tendered under the regulations applicable for Social and Other Specific Services. This involves the establishment of a flexible framework to support Scottish Government guidance and law with regards to the provision of Early Learning and Childcare services.
IV.1.11) Main features of the award procedure:
Submissions will be evaluated in line with the Tender Documents.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 192-465324
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Lot 1 Registered Child Day-Care Providers–
Must ensure that all staff delivering the service are SSSC registered.
Insurances:
Employers Liability Insurance 5,000,000 FIVE MILLION POUNDS
Public Liability Insurance with appropriate extension for administering medication 5,000,000 FIVE MILLION POUNDS
Professional Indemnity Insurance - 1,000,000 ONE MILLION POUNDS
Statutory Third Party Motor Vehicle Insurance
D&B Failure Score Min – 20 or 2 years of Audited Accounts subject to Council approval
Quality management policy.
Lot 2 Registered Childminders –
Insurances:
Employers Liability Insurance 5,000,000 FIVE MILLION POUNDS
Public Liability Insurance with appropriate extension for administering medication 5,000,000 FIVE MILLION POUNDS
Professional Indemnity Insurance - 100,000 ONE HUNDRED THOUSAND POUNDS
Statutory Third Party Motor Vehicle Insurance
3 years of tax returns
Childminders must commit to and evidence that they will undertake and achieve the benchmark qualification
Quality Management Statement advising how the setting ensures continual review of quality.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25169. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Details on Community Benefits can be found in the Tender Documents for each lot.
(SC Ref:745714)
VI.4) Procedures for review
VI.4.1) Review body
Paisley Sheriff Court and Justice of the Peace Court
St. James Street
Paisley
PA3 2HW
UK
Internet address(es)
URL: http://www.renfrewshire.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)
Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.
VI.5) Date of dispatch of this notice
02/10/2023