Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
UK
Contact person: Abdul Alim
E-mail: abdul.alim@uhb.nhs.uk
NUTS: UKG3
Internet address(es)
Main address: https://www.uhb.nhs.uk/
Address of the buyer profile: https://www.uhb.nhs.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UHB Desktop PC & Laptop Leasing - Market Engagement
Reference number: PROC.08.0548
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
University Hospitals Birmingham NHS Foundation Trust (UHB), which manages and operates Queen Elizabeth Hospital Birmingham, Birmingham Heartlands Hospital, Solihull Hospital, Good Hope Hospital and Birmingham Chest Clinic, is one of the largest teaching hospital trusts in England, serving a regional, national and international population. The Trust is a regional centre for cancer, trauma, renal dialysis, burns and plastics, HIV and AIDS, as well as respiratory conditions like cystic fibrosis. It has expertise in premature baby care, bone marrow transplants and thoracic surgery and provides the largest solid organ transplantation programme in Europe. It provides a series of highly specialist cardiac, liver and neurosurgery services to patients from across the UK.<br/> <br/>The Trust provides a full range of services across South Birmingham, East Birmingham, Solihull, Sutton Coldfield, Tamworth and South Staffordshire and treats more than 2.2 million people every year. Working alongside its partners, the Trust runs Umbrella, the sexual health service for Birmingham and Solihull. It prides itself on having services at the heart of its communities and provides community health services across the borough of Solihull and at several smaller satellite units, allowing people to be treated as close to home as possible.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30213100
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Having over 24,000 members of staff across five main sites and providing cutting edge medical services requires a significant investment in IT equipment and services. The Trust’s IT department employs over 300 staff. It is regarded as a Global Digital Exemplar and is accredited with ISO9001 and ISO27001. The department currently maintains and supports over 45,000 hardware assets, including around 16,000 leased PC devices.<br/><br/>To maintain a high level of service, serviceability and security, IT equipment is subject to a continual refresh cycle, in which up to 4,000 Dell PCs installed at hospital and clinical locations across the Trust are replaced each year. The Trust now seeks to award a new contract for provision of leased desktop and laptop computer equipment across all of its sites.<br/><br/>University Hospitals Birmingham NHS Foundation Trust wishes to establish a contract with a suitably experienced service provider for provision of leased desktop and laptop computers to all the Trust’s Premises and Locations, which include Queen Elizabeth, Heartlands, Good Hope and Solihull Hospitals, Birmingham Chest Clinic and various community sites across Birmingham and Solihull. Consideration will be given to different service models; however, our aim is to simplify where possible, while maintaining a service with full accountability and reduced overall costs.
II.2.14) Additional information
Potential bidders are asked to note that the route to market has not yet been decided and therefore the procurement timetable has not been finalised. The Authority will make a final decision on the most appropriate route market following this engagement exercise. This may be a direct award via an existing public sector framework agreement or alternatively, the Authority may decide to run a competitive process via a mini-competition under a framework or an openly advertised procedure. If the latter, the publication of the ITT will include the publication of a Contract Notice, a Contracts Finder notice, and the ITT documents will be published on the Authority’ Atamis e-tendering system.
II.3) Estimated date of publication of contract notice:
01/11/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.3) Additional information
Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire and associated documents via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Monday 30th October 2023.<br/><br/>https://health-family.force.com/s/Welcome<br/><br/>Search C214209 on 'Find Opportunities'
VI.5) Date of dispatch of this notice
02/10/2023