Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Lynn Hemsley
Telephone: +44 1315292156
E-mail: lynn.hemsley@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.edinburgh.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Winter Festivals
Reference number: CT2978
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink.
Edinburgh’s Hogmanay Festival is an internationally renowned New Year event. Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh.
In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken. It is the intention that any Contract resulting from this ITT will commence in April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional 12 month extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.3) Estimated date of publication of contract notice:
09/10/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=745724.
(SC Ref:745724)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
04/10/2023